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How to Calculate the Percentage in Excel

Calculate Excel Percentage Increase (Table of Contents)

Mathematical percentage calculation: (Part/Whole) *100 = Percentage

For example, suppose you had 30 pens and gave six pens to your best friends. If anybody asks you, how much did you give percentage-wise? The formula mentioned above can calculate it. By performing a simple calculation =6/30*100, you get the answer as 20%.

This is how we usually calculate percentages everywhere and in everyday life. In Excel, the basic formula for calculating percentages is

Excel percentage calculation: Part/Total = Percentage

The only difference between Mathematical & excel percentage calculation is, In excel *100 is missing because in Excel when calculating a percent, you don’t have to multiply the resulting value fraction by 100 since Excel will automatically calculate it to or convert it to a percentage format, which will be applied to a cell.

Calculate a Percentage Increase in Excel

To increase the value or calculate the amount of percentage increase in Excel, you can use the following formulas:

= Amount * (1 + %) or

=(new_value/old_value)-1 or

=(new value – old value)/old value

How to Calculate a Percentage Increase in Excel?

Calculating a percentage Increase in Excel is very simple and easy. Check out various available Excel options or formulas for calculating a percentage increase.

You can download this Calculate Percentage Increase Excel Template here – Calculate Percentage Increase Excel Template

Example #1 – Calculate the Percentage Increase Between any two numbers in Excel

In the below-mentioned example, I have two quarterly sales values in the cell “C9” & “D9”, i.e. (First quarter sales value in cell C9 & Second-quarter sales value in cell D9)

Here I need to calculate the percentage increase in Second-quarter sales compared to the First quarter sales value in Excel.

The below-mentioned formula is used to calculate the percentage increase value between two numbers or values in Excel.


Select a blank cell where I need to enter the formula, i.e., I selected the cell E9 where I will enter =(D9/C9)-1, where “new_value” is 95, or I can enter cell reference, i.e., “D9” and “old_value” is 65 or I can enter cell reference, i.e. “C9”. These are the two numbers or values which I need to compare.

With the First-quarter sales value in cell “C9” & Second-quarter sales value in cell “D9”, I entered =(D9/C9)-1 in cell “E9” to find out the percentage increase in quarter 2.

It results in a value of 0.46,

To convert the result value from decimal format to a percentage format, follow these steps:

Now, In cell E9, you can check out where the decimal format gets converted to percentage format, i.e., 0.4615 to 46.15%

Note: If the quarterly sales value decreases in quarter two or the second-quarter sales value is less than the first-quarter sales value, it will result in a negative value or number, which indicates a decline in sales.

Example #2 – Calculate the Percentage Increase Between yearly sales data in Excel

In the below-mentioned example, I have a yearly sales data table containing two columns, i.e., the Year & its sales values for the respective year.

Here, in comparison with the previous year, I need to calculate a percentage increase in sales value in Excel. The below-mentioned formula can do it.

=(new value–old value)/old value

; I

Which results in 0.097.

Simultaneously, this formula is applied to the whole range, i.e., from cell J9 to J11, by selecting cell J9 and dragging it to J11.

Usually, the result of percentage change appears in decimal format in Excel. Later it is converted to percentage format; the same procedure needs to be followed, which I have explained in the first example (Conversion of result value from decimal format to a percentage format)

Example #3 – Calculate to increase a number by a specific percentage in Excel

To increase value or number by a specific percentage, below mentioned formula is used:


In the below-mentioned example, I have quarter two sales data in cell C14, where I need to increase it by 20%.

The below-mentioned formula is used to get the desired output.


It results in or increases the sales value in cell D14 by 20%, i.e., 114.

Things to Remember

Decimal format to a percentage format can also be done with the help of the shortcut key CTRL + SHIFT + % (Note: it applies the percentage format with no decimal places).

Usually, Percentage value that occurs during the result in Excel are stored as decimal values or format; we have to convert them into percentage format.

Decimal format to Percentage Format conversion can be done through the Ribbon Options or the Format Cells Dialog Box.

#DIV/0! The error occurs if we try to divide by zero in percentage change Excel formula =(b-a)/0

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Divide In Excel (Formula, Examples)

Introduction to Divide in Excel

In Excel, division is an arithmetic operation commonly used to divide numbers or values of the cell. It is one of the basic mathematical functions essential for solving complex numeric problems.

Unlike addition, which has built-in functions such as the SUM function, no such function is available for division in Excel. To divide numbers or values of a cell in Excel, you need to start with an equal sign (=), followed by the numbers you want to divide, and put a forward slash (/) between the numbers. Businesses often use the divide formula in Excel to calculate and perform various financial and work management tasks. For instance, they might calculate profit margins, monthly budgets, employee wages, expenditure reports, and other important metrics.

Let’s start by understanding how you can perform division in Excel.

The arithmetic operation or formula for division in Excel starts with an equal sign (=) followed by entering the values or cell references you want to divide and a forward slash (/) between them.

How to Divide Numbers in a Cell in Excel?

To divide numbers in a cell, directly type the numbers within the cell and apply the divide formula. For example, if you want to divide 10 by 5, enter “=10/5″ in a cell and press “Enter“. The division formula “=10/5” will give a result of 2.

Note: Please start the formula with an equal sign (=) and use the (/) operator between two values in each cell to get the output. For instance, If you only type 10/5 in a cell, Excel will display 05-Oct. Or else Excel will consider the equation as a date.

Example #1

You can download this Divide Formula Excel Template here – Divide Formula Excel Template

How to Divide Numbers Using Cell References?

For example, we want to divide the Cell A1 value by the Cell B1 value and display the result in Cell C1.

Enter the formula “=A1/B1” in Cell C1 and press “Enter“, where the Cell A1 value is the dividend and Cell B2 value is the divisor. The result will be displayed in Cell C1.

Example #2

Suppose you want to divide the value of each cell of a column by a certain number obtained in another cell. You can easily do this task. In the below example, you will learn how to divide the values of column A by the value of Cell B1.

Step 2: Enter the formula =” A1/$B$1” and press “Enter“.

Note: The symbol $ in Excel is used for absolute cell references. In the formula =” A1/$B$1″, the value of the divisor is constant as the value of Cell B1. If you place a dollar sign ($) in front of a row, that row is fixed, and if you place a dollar sign ($) in front of a column, that column is fixed.

Result 2 is displayed in cell C1.

Step 3: Drag the cell with the formula to get the desired output.

Congratulations, you have successfully done this task.

Example #3

You can divide column 1 with column 2 by using the division formula. Consider the below table with numbers in columns A and B. Follow the below steps to learn how to divide two columns in Excel.

Step 2: Enter the formula “=B3/C3” in Cell D3, as shown below.

Result 5 is displayed in Cell D3.

Step 3: Drag the formula on the corresponding cell to get the following output.

Example #4

Under this method, you will learn to use division operators with other arithmetic operators like subtraction to solve complex division problems.

For example, you have the below data of salespersons and their actual sales in 2023 and 2023. You must calculate the sales growth percentage for the respective salesperson in 2023. Here, you must use the division formula, subtraction, and percentage operator.

Step 2: Enter the formula “=(C3-B3)/B3” in Cell D3

Note: Using this formula, “=(C3-B3)/B3″, you can calculate the sales growth percentage for the respective salesperson.

The output is 9%.

Step 3: Drag the cell with the formula downwards to get the desired output

The above result shows the sales growth percentage for the individual salesperson.

Example # 5

We have the sales data for five famous companies (Apple, Tesla, Netflix, Starbucks, and McDonald’s) for 2023 and 2023 and the estimated figures for 2023. We need to calculate the percentage growth rate for each company for 2023 using basic mathematical operators such as division, subtraction, and the percentage operator.

Step 1: Add the title “% Growth in 2023” to column E, as shown below.

According to this formula, we will subtract the sales value of 2023 from 2023 and then divide the result by the sales value 2023. The output is the percentage increase in sales from 2023 to 2023.

Note: In this example, we used the formula’s opening and closing parenthesis, “( )”.

The output is 8%, as shown below.

Note: The formula “=(B2+C2)/D2″ will give a decimal value. Thus, convert this decimal value into %.

Step 4: Drag the cell with the formula to get the result, as shown below.

The future sales growth in percentage for all five companies in 2023 is now ready.

How to Use the Division Operator (/) with Addition (+)?

Under this method, you will learn to use the division operator with the addition operator (+) with the help of the following examples.

Example #6

In this example, we will calculate the average of the student’s marks in maths and science by using the division and addition operator.

Step 1: Add a new column, “Average“, as shown below.

The formula states to add the marks of Maths and Science subjects and then divide by the total subject, i.e., 2.

Result 84 is displayed, as shown in the below image.

Step 3: Now, drag the cell with the formula to the rest of the cells.

The average score of the students in Maths and Science subjects is displayed.

How to Handle #DIV/0! Error Using IF Function?

While executing the division operation on a data set, Excel will display the error of #DIV/0! When the formula tries to divide a number by an empty cell or 0. In the following example, you will learn how to use the IF function, such as the “IFERROR” condition, to prevent and resolve the #DIV/0! Error.

Suppose you have the below table of dividends and divisors. You have applied the division formula to this data, and Excel has shown error #DIV/0! in Cell C3 and Cell C5 because Cell B3 and Cell B5 have no value. Now, you want to overcome this problem.

Step 2: Enter the IFERROR formula “=IFERROR(E2/F2,”)” as shown below and press “Enter“.

Note: The Formula “=IFERROR(E2/F2,”)” indicates that divide the value of Cell E2 by Cell F2, and if there is an empty cell or 0 value, then leave the cell blank in the result column to avoid displaying of the #DIV/0! Error.

Output 4 is displayed.

Step 3: Drag the cell with the formula as shown below.

The result is displayed above, and Cell G3 and Cell G5 are blank instead of #DIV/0! Error.

Things to Remember while Using the Divide Function in Excel

Put an equal sign (=) in the cell before using the divide formula.

While selecting the data for calculation, do not select the row or column headers.

If there is an empty cell or 0 value in the Cell, then Excel will throw an #DIV/0!

You should properly use the opening and closing parenthesis in the division formula. For example, formulas like “=10/4-2” will give 0.5 output, and “=10/(4-2)” will give 5 output. Always remember, the “PEDMAS” is the order of calculations in Excel.

If you want to display only the integer value of a division operation, use the QUOTIENT function of Excel.

Frequently Asked Questions (FAQS)

Answer: The symbol or arithmetic operator used to represent divide or division in Microsoft Excel is “/“, a forward slash. The Excel division formula is “=x/y,” where x is the dividend and y is the divisor.

Answer: There are various methods to divide in Excel. You can directly type the numbers in a cell or divide two (or more) numbers by referring to a cell or constant number. As seen in the image below, you must use an equal sign (=) before the division formula and a forward slash (/) between the numbers or cells you want to divide.

Answer: The alternate method for dividing numbers is using the “QUOTIENT” formula. When you want to display only the integer part of a division, use the formula “QUOTIENT(numerator, denominator)”. If a division equation has a remainder value, the QUOTIENT function will only return the integer value as an output. For example,” =3/2” returns 1.5 whereas “=QUOTIENT(3,2)” returns 1, where 1.5 is the remainder, and 1 is the integer/quotient.

Recommended Articles

This article has been a guide to Dividing in Excel. Here we discuss the Divide Formula in Excel and How to use Divide Formula in various scenarios using practical examples. Furthermore, you can read our other suggested articles. You also get a downloadable Excel template for your reference.

How To Lock And Protect Formula In Excel?

Excel Lock Formula (Table of Contents)

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Lock Formula in Excel How to Lock and Protect Formulas?

It is a very simple and easy task to lock and protect formulas. Let’s understand how to lock and protect the formulas with an example.

You can download this Lock Formulas Excel Template here – Lock Formulas Excel Template

Excel Lock Formula – Example #1

Consider the below example, which shows the data of the sales team members.

In the below image, the total has been calculated in column D by inserting the formula =B2+C2 in cell D2.

The Result will be as shown below:

The formula in the total column has been copied from cells D2:D5.

Please select all the cells by pressing 


 and unlock them.

Select the cells or the entire columns or rows where you must apply the formula.

Lock the cells which contain the formula.

Protect the worksheet.

Let us in detail show how are the above steps executed.

Step 1: Unlocking all the cells

The cells in Excel are protected and locked in Excel. We must unlock particular cells in the workbook as we need to lock them. So let us see how to unlock all the cells. The steps to unlock all the cells are as follows:



 to select the entire worksheet.

Step 2: Select and lock the cells containing the formula

Now, we need to lock the cells where we entered the formula. The steps to lock the cells containing the formula in Excel are as follows:

Select all the cells in the worksheet by pressing 

Ctrl +A


Go to the 


 tab and select 

Find & Select

 option from the Editing menu.

After selecting the Find & Select option, other options will appear under it, from which select the 

Go To Special


Go To Special

 dialog box will appear as shown below.

Step 3: Protection of the Worksheet

This function ensures that the locked property is enabled for cells with formulas and all the cells in the workbook. Let us see the steps followed to implement the protection for the worksheet:

First, go to the 


 tab and select 

Protect Sheet


After this, the 

Protect Sheet

 dialog box will appear.

This ensures that the “

Protect Worksheet and contents of locked cells

” is selected.

The user can also type a password in the text box under the Password to unprotect the sheet to make the worksheet safer.

Advantages of Lock Formulas in Excel

It helps the user keep their data secure when sending their files to other recipients.

It helps users hide their work when sharing the file with other readers and users.

The user can use a password in the case to protect the entire workbook, which can be written in the text box named ‘Password to unprotect the sheet.’

A new user will need help understanding the function in Excel.

It becomes easier if the user remembers to enter the password to unprotect the file.

It could be more efficient in terms of time as it consumes the time of a user to protect and unprotect the cells of the worksheet.

Things to Remember

All the cells are protected by default; remember to unlock the cells to lock formulas in Excel.

After locking formulas in Excel, make sure to lock the worksheet again.

The entire workbook can be protected by using the option restricted or unrestricted access from the “

Protect Workbook

” option.

In case the user needs to hide their work or formulas from others, they can tick the option “Hidden” by selecting the “Protection” tab from the “Format Cells” dialog box.

If the user must unprotect the complete file, type the password by selecting the “Unprotect Sheet” option.

Users can save time by moving the formulas to separate worksheets and hiding them instead of protecting and unprotecting the worksheet.

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How To Calculate Age In Excel Using Formulas + Free Calculator Template

Watch Video – How to Calculate Age in Excel (in Years, Months, and Days)

Using a combination of Excel functions and the date of birth, you can easily calculate age in Excel. You can either calculate the age till the current date or between the specified period of time.

The technique shown here can also be used in other situations such as calculating the duration of a project or the tenure of the service.

In this tutorial, you’ll learn how to calculate age in Excel in:

The number of years elapsed till the specified date.

The number of Years, Months, and Days elapsed till the specified date.

You can also download the Excel Age Calculator Template.

Suppose you have the date of birth in cell B1, and you want to calculate how many years have elapsed since that date, here is the formula that’ll give you the result:


If you have the current date (or the end date) in a cell, you can use the reference instead of the TODAY function. For example, if you have the current date in cell B2, you can use the formula:


DATEDIF function is provided for the compatibility with Lotus 1-2-3.

One of the things that you’ll notice when you use this function is that there is no IntelliSense available for this function. No tooltip appears when you use this function.

This means that while you can use this function in Excel, you need to know the syntax and how many arguments this function takes.

If you’re interested in knowing more about DATEDIF function, read the content of the box below. If not, you can skip this and move to the next section.

Syntax of DATEDIF function:

=DATEDIF(start_date, end_date, unit)

It takes 3 arguments:

start_date: It’s a date that represents the starting date value of the period. It can be entered as text strings in double-quotes, as serial numbers, or as a result of some other function, such as DATE().

end_date: It’s a date that represents the end date value of the period. It can be entered as text strings in double-quotes, as serial numbers, or as a result of some other function, such as DATE().

unit: This would determine what type of result you get from this function. There are six different output that you can get from the DATEDIF function, based on what unit you use. Here are the units that you can use:

“Y” – returns the number of completed years in the specified time period.

“M” – returns the number of completed months in the specified time period.

“D” – returns the number of completed days in the specified period.

“MD” – returns the number of days in the period, but doesn’t count the ones in the Years and Months that have been completed.

“YM” – returns the number of months in the period, but doesn’t count the ones in the years that have been completed.

“YD” – returns the number of days in the period, but doesn’t count the ones in the years that have been completed. 

You can also use the YEARFRAC function to calculate the age in Excel (in years) in the specified date range.

Here is the formula:


The YEARFRAC function returns the number of years between the two specified dates and then the INT function returns only the integer part of the value.

NOTE: It’s a good practice to use the DATE function to get the date value. It avoids any erroneous results that may occur when entering the date as text or any other format (which is not an acceptable date format).

Also read: How To Calculate Time In Excel

Suppose you have the date of birth in cell A1, here are the formulas:

To get the year value:


To get the month value:


To get the day value:


Now that you know how to calculate the years, months and days, you can combine these three to get a text that says 26 Years, 2 Months, and 13 Days. Here is the formula that will get this done:

=DATEDIF(B1,TODAY(),"Y")&" Years "&DATEDIF(B1,TODAY(),"YM")&" Months "&DATEDIF(B1,TODAY(),"MD")&" Days"

Note that the TODAY function is volatile and its value would change every day whenever you open the workbook or there is a change in it. If you want to keep the result as is, convert the formula result to a static value.

Excel Functions Used:

Here is a list of functions used in this tutorial:

DATEDIF() – This function calculates the number of days, months, and years between two specified dates.

TODAY() – It gives the current date value.

YEARFRAC() – It takes the start date and the end date and gives you the number of years that have passed between the two dates. For example, if someone’s date of birth is 01-01-1990, and the current date is 15-06-2023, the formula would return 26.455. Here the integer part represents the number of years completed, and the decimal part represents additional days that have passed after 26 years.

DATE() – It returns the date value when you specify the Year, Month, and Day value arguments.

INT() – This returns the integer part of a value.

You May Also Like the Following Excel Tutorials:

4 Steps To Calculate Your Organization’s Carbon Footprint In ’23

The perception of regulators, investors and consumers regarding environmental challenges is changing rapidly. All stakeholders want to see real efforts to mitigate the negative impacts of climate change.

Therefore, organizations’ environmental, social and governance (ESG) strategies and reporting become an important indicator for their compliance requirements and customer and investor relations. The first stage in ESG reporting and identifying strategies for organizations to minimize their carbon footprint is to measure their carbon footprint. In this article, we will provide you a step-by-step method to calculating your carbon footprint.

The carbon footprint is the measurement of a company’s greenhouse gas (GHG) emissions in units of tons. The larger the carbon footprint, the more negative the impact on the climate.

Companies release GHG such as carbon dioxide, methane, hydrofluorocarbons into the atmosphere  during manufacturing, transportation, or other business activities. Carbon footprint of a company accounts for both the direct and indirect GHG emissions of the company.

Direct GHG emissions: GHG emission can be the result of company actions that come from facilities owned by the company. For example, if a fossil fuel power plant burns coal to generate electricity or a factory releases CO2 while producing goods as a by-product these count as direct GHG emissions.

Indirect GHG emissions: The companies that use intermediate or final goods for their operations indirectly cause GHG emissions because the production and transportation of these goods emit a certain amount of GHG. Supplier emissions, electricity consumption for the company’s operations, and waste disposal all fall into this category.   

Direct and indirect GHG emissions vary considerably from sector to sector (see Figure 2). It is important to note that the Greenhouse Gas Protocol provides a three-tiered classification for greenhouse gas emissions, referred to as Scope 1, Scope 2, and Scope 3. Scope 1 emissions correspond entirely to direct GHG emissions, Scope 2 emissions are a subset of indirect GHG emissions that essentially relate to a company’s energy consumption. Scope 3 emissions are also a subset of indirect GHG emissions and arise from upstream and downstream value chain carbon emissions.   

Figure 2: Direct and indirect GHG emissions by sectors in the U.S. (direct emissions yellow, indirect gray). 

As shown in Figure 3, carbon footprint is measured by multiplying unit of business operation (e.g. gallons of gasoline) with operation specific emission factor (which is equal to 8,887 times 0,001 metric tons CO2/gallon for gasoline according to the US Environmental Protection Agency. So, for instance, a field sales team that consumes 13503 gallons of gasoline per month for transportation purposes creates a carbon footprint of approximately 120 tons per month.

Figure 3: Calculation of carbon footprint

To effectively apply this formula, we divide the task of calculating carbon footprint into four main parts, namely, identifying business operations, collecting data on each business operation, determining operation-specific emission factors, and performing the final calculation and interpretation. 

1. Identify business operations 

First, you must identify every business operation that emits GHG into the atmosphere. For example, heating, transportation, any business-related activity that consumes electricity or energy, waste management, etc. are all sources of GHG emissions. You should choose a metric to determine how much your organization executes each business operation. Transportation of products, for example, emits GHG due to fuel usage. Metrics such as liters or gallons can be used to calculate your fuel consumption. Electricity consumption can be measured by kilowatt hours etc. 

2. Collect data

Collecting the necessary data to calculate your carbon footprint can be challenging because, as mentioned earlier, companies release greenhouse gasses through direct and indirect activities, and indirect activities can account for the majority of greenhouse gas emissions in some sectors, (see Figure 1 above). Therefore, you will likely need external data to accurately calculate your company’s carbon footprint. 

Getting consulting services or using tools/platforms that specialize in carbon footprint calculations can be helpful since they have access to larger datasets. However, if you can export data from the companies you work with, this will also work.

Also, cloud-based enterprise resource planning (ERP) technologies can help determine direct emissions since they combine real-time financial and operational data on a single platform. The data that a firm uses to disclose its expenses, such as heating, on audit reports can be utilized to calculate the company’s carbon footprint. Since they both related to certain amount of natural gas consumption.

The same principle can be extended to the usage of gasoline, diesel, electricity, and so on.

3. Find operation-specific emission factors

To calculate your carbon footprint, you need to know how much GHG emissions are generated per kilowatt-hour of electricity used, per gallon of gasoline consumed, and so on. To find out this information, you can use reputable data providers like EPA for transportation, electricity and waste emissions, the UK version of the EPA which is Defra that provides similar data. To find out greenhouse gas emissions from materials, you can use the Higg Index.

To determine operationally specific emission factors, it may be easier to work with consulting firms or use cloud-based tools. In addition, such alternatives could provide better insight into your company’s carbon footprint. For example, the EPA provides US-wide data on greenhouse gas emissions per kilowatt-hour of electricity consumed. However, the composition of electricity generation varies from state to state. One state may generate most of its electricity by coal-fired power plants, while others may use environmentally friendly resources. 

4. Calculate and interpret   

The final step is to calculate your company’s carbon footprint and interpret it. By doing so, you can find out which activities are the biggest problems in terms of GHG emissions. Once you identify these areas, you can develop action plans and inform your customers and investors about the implementation and results of these plans.

Figure 4: An example of carbon footprint calculator’ data visualization.

Keep in mind, you may lower your carbon footprint while increasing operational efficiency by implementing digital transformation.

To improve your corporate sustainability you can also read our articles on ESG best practices and circular economy best practices.

If you need help taking proactive environmental measures, please contact us. 

This article was drafted by former AIMultiple industry analyst Görkem Gençer and is dedicated to his grandmother, Çağlayan Gençer, who was always concerned about her environmental impact. Her last words to Görkem Gençer was: “While going to the ambulance, I left the lights on. I hope you turned off the lights after me.” AIMultiple hopes that soon everyone will be aware of our impact on the environment, be concerned about it, and work to lessen it.

Cem regularly speaks at international technology conferences. He graduated from Bogazici University as a computer engineer and holds an MBA from Columbia Business School.





Convert Numbers To Text In Excel

Convert Numbers to Text in Excel (Table of Contents)

How to Convert Numbers to Text in Excel

There are different ways to convert numbers to text in excel. In Excel, we have the TEXT function, which is used to convert numbers to text named. Text function is one of the ways to convert numbers to text. For this, we just have to select the numbers we want to convert into text and select the format we want to change that number to text. Selecting Zero will keep that number but into text, and if we change that format, the value will be changed in that format but will be in the text.

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Steps to Convert Numbers to Text in Excel

Below mentioned is the easiest way to Convert Numbers to Text in Excel. If you have only two or three cell data that needs to be converted into text, these are the simple steps you can follow.

Once done with the above steps, you can confirm whether the number has been changed to the text format or not.

Step 3 – Select the cell which already changed into the text; while selecting the cell, a message box icon with a drop-down appears on the left side.

Once you point on the message box icon, the corresponding text will be displayed, which shows if the number in the cell is converted into text?

Step 4 – By selecting the dropdown arrow, it is possible to change the text to its old form using Convert to Number.

Examples to Convert Numbers to Text in Excel

You can download this Convert Numbers to Text in Excel Template here – Convert Numbers to Text in Excel Template

These are the following examples to convert numbers to text:

1. Using General Formula

2. Using format cells command

3. Using addon tools

Example #1

As a simple method, you can use this inbuilt function Text which is shown in the below screenshot, and the format is as follows.

=Text(value, format_text)

Value refers to the cell that contains the data you want to convert, and the next part format_text represents in which format you want to see the data.

Example #2

In cell C2 please enter the formula =Text (B2, “0”).

Then press Enter key.

Drag and fill up to the range that you want to apply. The results as shown below.

After applying the formula, the values are pasted in the same sheet. The numbers are changed into text format. The green indication in the upper corner of the cell commonly shows when you have entered a text formatted value into the cell. Or when you change the format of any given data to the text format.

Example #3

To change the format of the result, we can change the formula as =Text(B1, ”000000”), which will result in the whole data will be shown in six-digit numbers. The missing place values will be filled with “0”. If you want to change the whole data into a unique format or a unique number of decimals, then this format is preferred.

In the above example, column Data1 consists of integer numbers with different decimal places. So here we want to make it in a unique way. To change the given numbers into a similar number of decimal values, we have applied the formula. The format has given 6 decimal places =Text(B1, ”000000”). So the numbers are changed to 6 digit numbers, and the missing decimal places are filled with zero.

Example #4

To convert numbers to Text in Excel with different decimal points, the changes to do with the formula is

=Text(B1,”00.000’). Which will keep the given data into a similar format in such a way number of digits after the decimal point? The figure is given shows the result after applying the formula in the given data.

In this example, we want to make the number of digits after the decimal point into a unique number. So the formula is changed into =Text(B1, ”00.000’. This will show 3 digits after the decimal point.

Using Format Cells Command

According to your recommendation, theFormat_Cells Command is commonly used to change the data of the given cells into another format.

Automatically set the data type of empty cells.

How to Set the Data Type Automatically in Excel?

The same method is preferred in this case. Below is the screenshot where the format of the empty cells is changed into text. So if you enter the numbers into these cells, the data will keep the format as text automatically.

How to Avoid Missing Numbers while Converting Numbers into Text?

It is better to keep the numbers in text format to prevent missing numbers while processing or changing from one sheet to another.

In the above, once you press enter after entering the numbers, the common result will be as below.

The initial “0” will be lost since you haven’t set any data type to this column. The same will happen when you try to copy-paste the same numbers from this sheet to another.

Using Add-On Tools

Different Add-on Tools like Kutools for Excel. These are built-in tools for excel which can be downloaded and used as add-on functions with your excel.

Step to Download Kutools

Go to Google and search for free Kutools and download the setup of Kutools from there.

This provides different options to process your data in any way you want.

More than the available functions with normal excel here, you can find customized options to deal with functions.

Which shows two different options as Text to numbers and Numbers to Text.

Using Excel Macros

Excel macros are another option where you can design your own customized functions to change the numbers into text.

If you are good at VBA, then go for this method where you can design functions and apply that to the data where ever you want.

It is possible to create VBA functions like stored procedures /functions. So as like the normal functions can directly apply this to the excel cells.

Another option is to create separate macro fixing buttons and assign created functions to the macro that you have created.

Things to Remember About Convert Numbers to Text in Excel

If the number starts with “0”, be aware of changing the data into text before processing it further. There are chances to lose this initial zero while doing copy paste into another cell.

If you know the data type prior to processing, it sets the empty cell format before you process it.

If you want to keep the numbers as text and found any issues on copy-pasting it into another sheet, keep the data in a note pad and again copy it from the notepad

Select the better option according to the quantity of data you need to process.

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