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How to Automatically Sync Sharepoint Libraries to OneDrive Boost your productivity by automating this small task495
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The OneDrive sync app enables users to configure team site libraries to sync automatically with Group Policy Objects.
You can configure team site libraries to sync automatically with Intunes’ administrative templates.
Alternatively, feel free to set up auto-sync for a SharePoint library with the Group Policy Editor.
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OneDrive is one of the foremost cloud storage services for Windows. Microsoft SharePoint is a collaboration platform many organizations utilize for document management and storage.
Users can synchronize files in SharePoint Online libraries with OneDrive for Business across devices. It has been possible to automatically sync internal SharePoint libraries to a group of users since 2023.
However, there are some prerequisites and limits for SharePoint library/OneDrive automatic syncing. These are the prerequisites and limits:
The OneDrive Files On-Demand Must policy needs to be enabled
Must have Windows 10 (1709) or later
There’s a 1,000-device limit for syncing a specific document library
OneDrive ADML and ADMX files need to be copied into certain directories to enable the sync automatically policy for SharePoint libraries (as outlined below)
You’ll need to have OneDrive for Business installed
Don’t enable automatic syncing for SharePoint libraries that include more than 5,000 files
With all required prerequisites met, you can configure the SharePoint library to automatically sync with OneDrive via Group Policy Editor or Microsoft Intune.
To utilize Group Policy, you’ll also need Windows 10 Pro or Enterprise. This is how you can sync SharePoint to OneDrive automatically.
How do you automatically sync SharePoint libraries with OneDrive? 1. Install the OneDrive ADMX and ADML policy filesNOTE
You’ll need to install the sync client admin template files as outlined above for both the Group Policy Editor and Intune methods below.
2. Automatically sync SharePoint with OneDrive via the Group Policy EditorCopy the library ID
Expert tip:
3. Sync SharePoint with OneDrive with Microsoft Intune EndPoint Manager Why is my SharePoint not syncing with OneDrive?Sharepoint sync issues with OneDrive can arise because of installation issues with the OneDrive app and local/server file copy conflicts.
The Microsoft Office Upload Center’s cache can also stop SharePoint from syncing with OneDrive. Check out our OneDrive not syncing guide for potential fixes.
So, that’s how you can configure SharePoint libraries to automatically sync with OneDrive with Group Policy Editor or Intune.
Whichever method you utilize, note that it can take up to eight hours for a SharePoint library to automatically sync when you next log in to OneDrive.
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How To Fix Onedrive Cloud Sync Error 0X8007017F.
If you are trying to download some of your content from OneDrive and keep getting the following cloud sync error: 0x8007017F: The cloud sync engine failed to validate the downloaded data. This article will guide you through several different fixes that will remove could sync error 0x8007017F from OneDrive.
Related: How to stop OneDrive creating duplicate files and folders.
Microsoft OneDrive hasn’t always been a role model cloud service, in fact, it was far from it. In years past, OneDrive was one of Windows 10’s most annoying features, chewing through system memory and slowing down boot times. It was so average, it was one of the first things most people disabled or removed from their PCs.
Thankfully as the years have passed, OneDrive has improved dramatically and although most people still don’t let it boot at startup, it’s quite a handy tool to fire up when you need to upload or download content from the cloud. That is if you aren’t getting the latest error message to hit the platform, 0x8007017F: The cloud sync engine failed to validate the downloaded data. If you’re in a rush and don’t have time to go through the fixes below you can just use the web version for the time being.
How do you fix OneDrive 0x8007017F: The cloud sync engine failed to validate the downloaded data error?
Once you have unlinked your PC, sign back into your account and follow the steps to link it back to your PC. When it is complete, error 0x8007017F should be gone.
Uninstall and reinstall OneDrive on your computer to fix 0x8007017F: The cloud sync engine failed to validate the downloaded data.If you haven’t had any luck fixing 0x8007017F: The cloud sync engine failed to validate the downloaded data using the steps shown above, you can try completely uninstalling OneDrive from your computer and reinstalling it. Nine times out of ten a simple uninstall and reinstall will fix 99% of software problems.
If you are using the OneDrive App reset it to clean installation settings.If you are using the OneDrive app, rather than the program (.exe installation) you can simply reset the app rather than reinstalling it.
Once you have reset the OneDrive app on your device, you can open it again and sign in to your account. It should be 0x8007017F: The cloud sync engine failed to validate the downloaded free. If it isn’t, remove the OneDrive app from your computer and reinstall it fully. As we mentioned at the top of this guide, if you are really pressed for time, you can simply use the web version of OneDrive which works just as well for simple file uploading and downloading.
Sharepoint 2007: Getting To Know Sharepoint
• Introducing SharePoint / Business Drivers for SharePoint
• Organizing SharePoint’s Document Library
• Collecting and Organizing Data with SharePoint Lists
• Collaborative Structure/ Personalizing SharePoint Server 2007
• Collaborating with SharePoint 2007 / SharePoint Calendaring, Blogging, Wikis
• Accepting Emails / Accepting Content in SharePoint 2007
• SharePoint Search Capabilities
• WSS vs. MOSS / Integrating Office 2007, Outlook 2007 with SharePoint
• Managing Excel for Sharepoint / Administering and Monitoring SharePoint 2007
• Securing SharePoint / SharePoint Best Practices
Introducing SharePoint 2007
It is rare for a technology product to attract as much attention as SharePoint has in recent years. The industry has historically paid little attention to new product suites, particularly those related to web design. SharePoint products and technologies, however, have managed to excite and rejuvenate industry followers, causing them to take notice of the ease of use, scalability, flexibility, and powerful document management capabilities within the product.
Microsoft has further upped the excitement with the newest release of the 3.0 generation of SharePoint, including the full Microsoft Office SharePoint Server (MOSS) 2007 and the free Windows SharePoint Services (WSS) 3.0 products. These products not only introduce several sought-after features, but improve on key areas of the product line that have limited its full scale deployment in the past. What Microsoft has created is a powerful, regulatory compliant, scalable, and economical product for document management and team collaboration.
This chapter introduces both the WSS 3.0 and MOSS 2007 products, giving a high-level overview of the features and functions in each product. It lists the differences in functionality between the product lines and in various licensing options, and discusses specific improvements over the SharePoint 2003 line of products. It serves as a jumping-off point to the other chapters in this book, indicating which particular areas of the book give more information about individual features and technologies.
“SharePoint 2007 Unleashed” learn more
Understanding the Business Needs and Drivers for SharePoint 2007
A number of organizational needs have spurred the adoption of SharePoint technologies. Some of the most commonly mentioned requirements include the following:
• A need for better document management than the file system can offer—This includes document versioning, check-out and check-in features, adding metadata to documents, and better control of document access (by using groups and granular security). The high-level need is simply to make it easier for users to find the latest version of the document or documents they need to do their jobs, and ultimately to make them more efficient in those jobs.
• Improved collaboration between users with a minimal learning curve—Although virtually everyone has a different definition of what comprises collaboration, a functional definition is a technology solution that allows users to interact efficiently with each other using software products to share documents and information in a user friendly environment. In regard to SharePoint, this typically refers to document and meeting workspaces, site collections, discussion lists, integration of instant messaging and presence information, and integration with the Office suite of applications. Integration with Office applications is a key component: Most organizations do not want to force users to learn a new set of tools to collaborate more effectively because users generally resist such requirements.
• A better intranet—Although most companies have an intranet in place, the consensus is that it is too static, that it is not user friendly, and that every change has to go through IT or the “web guy.” This level of request generally comes from a departmental manager, team lead, or project manager frustrated with their inability to publish information to a select group of users and regularly update resources their team needs to do their jobs.
• A centralized way to search for information—Rather than using the “word of mouth” search engine (that is, asking coworkers via email for a specific document), there should be an engine in place that allows the user to quickly and efficiently find particular documents. The user can search for documents that contain certain words; documents created or modified during a certain timeframe; documents authored by a specific person; or documents that meet other criteria, such as file type.
• Creation of a portal—Many definitions exist for the term portal , but a general definition that a portal is a web-enabled environment that allows Internet and, potentially, external users to access company intellectual resources and software applications. A portal typically extends standard intranet functionality by providing features such as single sign-on, powerful search tools, and access to other core company applications such as help desk, human resources software, educational resources, and other corporate information and applications.
The SharePoint 2003 product line offered a wide variety of tools that went a long way toward meeting those commonly requested goals. Even better, it integrated in many areas with the Office 2003 family of products (and to some extent with previous versions of Office), which made the learning process relatively easy for all different levels of users. It was a second generation Microsoft product, building on SharePoint Team Services and SharePoint Portal Server 2001, which placated some of the warier decision makers.
However, as SharePoint newbies rapidly became power users, requests came up for features that SharePoint 2003 didn’t provide out-of-the-box. Fortunately, third-party companies quickly evolved to offer new, cutting-edge features, such as an undelete capability, workflow tools, enhanced navigation tools, roll-up web parts, and many more. A subset of users generally turned to FrontPage 2003 to modify their SharePoint work environments to better suit their needs; for example, by removing the Quick Launch area, modifying the navigation bars, adding zones, and making other structural changes. Unfortunately, in the process of making those changes, the site collection became “unghosted,” rendering it an island separated from the server-hosted site definitions.
“SharePoint 2007 Unleashed” learn more
As more third-party applications became part of the SharePoint 2003 environment, support, maintenance, troubleshooting, and end user training became arithmetically more complex. Many organizations reached a certain level of complexity and decided to halt the addition of more functionality, despite the demands of the user base, after word of the 2007 versions of SharePoint started to circulate.
Enter the SharePoint 2007 product line, which builds on the many strengths of the previous version, introduces features that end users have requested, and provides new features that many users might never have dreamed of. The following sections introduce SharePoint features using a bottom-up methodology that starts with the smallest units of organization—document libraries and lists—and works up to sites, workspaces, and site collections. This approach will help you understand how different groups of users benefit from SharePoint’s new and improved features.
Organizing and Streamlining Document Management
One of the most used features of SharePoint is the document library. Knowledge workers, team members, and end users will find themselves “living” in document libraries when adding to or accessing files stored in these units. It is important for SharePoint administrators and architects to put sufficient time and effort into designing the document libraries to meet the needs of the different types of users.
A powerful new feature of SharePoint 2007 document libraries is security-trimming of the user interface: menus that shouldn’t be seen by a user with a lower level of access and privileges don’t appear. In Figure 1.1, the New, Actions, and Settings menus wouldn’t appear if the individual accessing the library had only Reader privileges. The Edit menu shown in Figure 1.1 is security-trimmed to the privileges of the user. In this case, User1 has Owner-level rights in the library, so that user can perform these actions: View Properties, Edit Properties, Manage Permissions, Edit in Microsoft Office Excel, Delete, Send To, Check Out, Unpublish this version, Version History, Workflows, and Alert Me.
SharePoint 2003 users will notice that some of the tools that used to be available in the Quick Launch area have moved to the Edit menu. Chapter 7, “Using Libraries and Lists in SharePoint 2007,” provides a detailed overview of different tools as well as the actions available in the New, Upload, Actions, and Settings menus.
Site administrators have access to many additional tools that enable the creation of different views of the information stored in the library. The links in the General Settings column enable an administrator to determine which basic features the library makes available. The administrator controls versioning (with the new abilities to create only major or both major and minor versions, and to limit the retained number of each type), requiring that documents be checked out before they can be edited, whether content types can be used, whether new folders are allowed, and whether items in the library appear in search results.
The Permissions and Management column enables the administrator to define privileges for different groups and users to the library, create workflows, and manage information management policies (such as policy statements, auditing, expiration, and barcodes). The Communications column makes it possible for an administrator to allow the document library to receive emails, to define the email address and how to manage and store emails, and to decide whether the list can receive RSS feeds.
Collecting and Organizing Data with Lists
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These tools show the interconnected nature of SharePoint 2007 and the Office 2007 applications, and power users of lists will soon find many creative uses for SharePoint list data in Outlook (taking data offline), Access (easily creating sophisticated reports), and Excel (taking snapshots of data for more complex analysis and chart creation). Chapter 10, “Using Word, Excel, and Excel Services with SharePoint 2007,” and Chapter 11, “Leveraging Additional Office 2007 Products in a SharePoint 2007 Environment,” provide additional information about the integration between SharePoint and Office applications. The following are examples of possible uses for other list types:
• Announcements list—Provides rich text–formatted information to users of a site that expires after a certain date.
• Contacts list—Creates a list of internal or external contacts relevant to the audience of the site.
• Discussion Board list—Allows users to create and participate in threaded discussions to enhance brainstorming and other forms of collaboration.
• Links list—Creates a list of URLs that are useful for site users. The URLs can be links to other SharePoint sites, internal web-enabled resources, or external websites.
• Survey list—Creates a survey that allows users to answer questions of many types (text, choice, rating scale, and yes/no) and enables administrators to show a graphical summary of the results.
• KPI list—Uses data in another SharePoint list, in an Excel workbook, from a Microsoft SQL 2005 Analysis Services, or manually entered information to provide a visual summary of status based on actual values. Figure 1.5 shows a simple example that displays a green circle, yellow triangle, or red diamond for three different rows. Key performance indicators are important elements in creating dashboards of information to help managers see at a glance how the organization is doing in specific areas of interest.
Providing Collaborative Structure with Workspaces, Pages, and Sites
Managers, administrators, and SharePoint architects must focus on some of the larger organizational elements in SharePoint to ensure that the overall structure facilitates collaboration and document management. Sites are the basic building blocks in SharePoint 2007. After creating a web application in IIS (Internet Information Services), you can extend the web application and create a site collection. A site collection can grow to a virtually unlimited size, and contain hundreds or thousands of subsites, and sub-subsites, but will always have only one top-level site. Windows SharePoint Services offers fewer options for types of sites that can be created and templates that can be used for the top-level site.
“SharePoint 2007 Unleashed” learn more
Pages, a new feature in SharePoint 2007, enhance SharePoint’s publishing capabilities. Astute users of SharePoint 2007 will notice that the home pages that load for a site are actually located in the Pages folder, rather than in the root folder of the site. Figure 1.7 shows the Site Content and Structure page with the root-level Pages folder selected. Pages in SharePoint 2007 can be copied and reused among sites; have page settings (such as page layout templates and audience targeting) and properties to edit; permissions; and versioning is on by default. By default, each page requires approval before publishing. Chapters 9 and 12, “Implementing Records Management and Enabling Web Content Management in SharePoint 2007,” provide additional information about managing and editing pages.
Personalizing SharePoint Server 2007 with Personal Sites
Personal sites allow individual users to create a site where they can manage personal information in their profile and store personal documents, links, and contacts. This is available only in SharePoint Server 2007. This feature has been greatly enhanced since SharePoint 2003, and now plays a key role in facilitating social networking, and helping co-workers understand others’ skills and experience. One important benefit of My Sites (also called Personal Sites) is that they encourage users to stop saving files locally in favor of a central location. In addition, each user is now empowered to create a custom working environment, portions of which they can share with the general population.
Personal sites allow a great deal of customization. A user can customize the site to his or her heart’s content, and has access to the full range of web parts located in the Web Part Gallery, which the site collection administrator can control. A My Site can also serve as a training tool, and encourages users to experiment with different web parts, libraries, and lists, to bring those skills to other sites they manage, and to make requests for new functionality.
Personal site profiles can be part of individual personal sites as well. A user can customize which pieces of information are available to different audiences (such as My Manager, My Workgroup, and My Colleagues). Information entered in the About Me field in the profile is shown (in this case, in the style of a resume) and beneath it other information from the user’s profile, including responsibilities, skills, past projects, schools, birthday, and contact information. The site collection administrator can modify, delete, and add new fields to the fields tracked in the user’s profile to suit the needs of the organization.
Collaborating with SharePoint 2007
The development of SharePoint 2007 placed considerable emphasis in on the improvement of the collaboration functionality in the platform. New collaboration techniques, such as blogs, wikis, and RSS feed support, were added and existing collaboration functionality was enhanced and improved. End users will immediately notice the improvements made to this area, so it is of considerable importance to understand the key features in the category.
Leveraging Workflow for Enhanced Collaboration
Workflows are now available in SharePoint 2007 lists and libraries. The interface is intuitive enough that even less experienced administrators can quickly create and test workflows. Several standard workflows are provided (including Approval, Collect Feedback, Collect Signatures, and Disposition Approval), and the workflow’s tasks are tracked in either an existing Tasks list or a new one created specifically for the workflow. A Workflow History list tracks the workflow’s history. Participants in the workflow are notified by email when they have a task to complete, and can interact with the workflow from Office 2007 applications such as Word 2007. Chapter 21, “Using Design 2007 to Extend SharePoint 2007 Workflows and Customize the User Experience,” provides additional information about workflows.
“SharePoint 2007 Unleashed” learn more
Enhancing Calendaring
Blogging with SharePoint 2007
One of the more popular communications mechanisms in use on the World Wide Web today is the web log, commonly shortened to blog. A blog, as shown in Figure 1.9, is a mechanism similar to a newsgroup in which a user can enter a question or information about a specific topic, and then have multiple other users add their own responses to the question. The original author can moderate the responses before adding them to the site, or have responses automatically added. Topics can include simple items, such as “What should we have for lunch at the team meeting,” or complex technical discussions.
Using Wikis for User-Generated Content
Wikis have been increasingly popular in online collaboration circles in recent years, so much so that they have been included as a design element available by default in SharePoint 2007. A wiki page, such as the one shown in Figure 1.10, is one to which users can easily add their own information about a particular topic, allowing them to easily add new pages, links to pages, and modify other users’ content. This allows a team to create its own content quickly and easily and to moderate other users’ content, empowering the users’ ability to impart their own knowledge with little effort. Figure 1.10 shows a wiki page in Edit mode. The page shows users’ changes, with deletions crossed out and additions highlighted.
Determining User Presence Information
SharePoint 2007 includes built-in smart tags that display every time there is a reference to a user object, such as when an individual user adds a document. The smart tag allows access to a sequence of communications options, such as those shown in Figure 1.11. For example, the smart tag can be emailed, phoned (if integrated with a phone PBX platform through Exchange 2007), or instant messaged.
When an end user uses an approved instant messenger client, such as Communicator 2007, MSN Messenger, or Windows Live Messenger, and a contact from the user’s buddy list appears with a smart tag, the user can obtain the contact’s presence information. The user can then user can get in touch with the contact directly from the SharePoint site.
In addition, SharePoint can integrate with an enterprise presence platform, such as Microsoft Office Communications Server 2007 or Microsoft Live Communications Server 2005. Those applications can display presence information for any user within the enterprise, not just those in a buddy list. Chapter 19, “Enabling Presence Information in SharePoint with Microsoft Office Communications Server 2007,” presents more information about integrating SharePoint 2007 with Office Communications Server 2007.
Accepting Emails Directly into Site Content
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The capability of SharePoint 2007 to accept emails directly into site content positions it to replace public folder technology in Exchange, which is slowly phasing out in favor of technologies such as SharePoint. It is not uncommon to find organizations that use Exchange completely replacing public folder functionality with WSS and its email-enabled content capabilities.
Configuring a SharePoint 2007 environment to accept inbound mail is not complex. It involves simply adding the SMTP Server service to a system and then configuring the server role in SharePoint, as shown in Figure 1.12 (SMTP stands for Simple Mail Transfer Protocol). SharePoint 2007 also allows direct integration with Active Directory, making possible the automatic creation of contact objects, in Active Directory, which correspond to the SharePoint email-enabled content. More information on configuring SharePoint for inbound mail access is in Chapter 18, “Configuring Email-Enabled Content and Exchange Server Integration.”
Presenting and Navigating Content in SharePoint 2007
One of the most often heard complaints about the SharePoint 2003 product line related to the unfriendliness of navigation. Help desk resources continually fielded requests for navigational improvements but, unfortunately, third-party products were generally required to meet the needs of the masses. SharePoint 2007 greatly improves the navigation options with the inclusion of tabs, tree navigation look, and breadcrumb trails. Figure 1.13 shows a sample site hierarchy tree that can greatly facilitate intersite navigation.
The following are additional tools available to affect the navigation experience:
• Specify whether this site should display subsites and publishing pages in navigation
• Specify whether to sort subsites, pages, headings, and navigation links automatically or manually when displayed in navigation
• Specify whether to display the same global and current navigation items as the parent site, or only the navigation items below the current site
• Customize the Quick Launch area by moving the location of different types of lists and libraries, adding headings, adding links, and deleting entries
The overall result of these tools is a highly customizable interface that should allow site administrators to customize their navigational environments fully without resorting to the use of tools such as SharePoint Designer 2007.
Using the Sites Directory to Find Information
The Sites directory is very customizable and allows a site collection administrator to fine-tune both the categories used to manage and display different sites and the layout of this information. In addition, site administrators can change the name of a site, move a site to another location, or change permissions for a site from the top-level Sites directory.
The configuration of the Sites directory can be quite important in more complex environments because without a logical configuration, users might have a difficult time locating the specific site they are looking for.
Managing Content in SharePoint 2007
Assigning Retention and Auditing Policies
SharePoint 2007 offers enhanced auditing tools to help administrators keep records of what is happening with important content. Events available for auditing include the following:
• Opening or downloading documents, viewing items in lists, or viewing item properties
• Editing items
• Checking out or checking in items
• Moving or copying items to another location in the site
• Deleting or restoring items
• Editing content types and columns
• Searching site content
• Editing users and permissions
Administrators are now able to retrieve the entire history of actions taken by a particular user during a particular date range. Excel-based audit reports capture all the events selected for auditing, and those reports are accessible from the View Auditing Reports page, shown in Figure 1.16. Reports are available in the following categories: Content Activity Reports, Custom Reports, Information Management Policy Reports, Security and Site Settings Reports.
Finding Information with SharePoint Indexing and Search
The completely redesigned search engine now offers easy-to-use, enterprise class functionality. A number of clients have justified their upgrade to SharePoint 2007 based on the enhanced search functionality alone!
Windows SharePoint Services 3.0 offers enhanced functionality, but it lacks many of the capabilities found in SharePoint Server 2007’s search function. In Windows SharePoint Services 3.0, the query searches only the current site and any subsites below it. The search engine will not search for content outside of Windows SharePoint Services, even if the other site is compatible with Windows SharePoint Services. SharePoint Server 2007 is required for this extended functionality, and provides many other powerful tools, as covered in detail in Chapter 13, “Benefiting from the Enhanced Search Capabilities in SharePoint 2007.” A brief summary of enhancements and new features follows.
Using Improved SharePoint Search Capabilities
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If a user selects the People tab, that user can search the information stored in the user profiles (updated, ideally, by each person through their personal sites). The user by default can search on first name, last name, department, title, responsibilities, skills, and memberships.
Creating and Managing Search Scopes
The creation of new search scopes in SharePoint Server 2007 takes place in the Shared Services administrative console. This allows SharePoint to search content stored in other SharePoint servers, websites, file shares, Exchange public folders, and business data stored in the Business Data Catalog.
To ensure that an account with appropriate permissions to access the source data is used, create crawl rules. Intuitive crawl logs provided detailed information about the successes or failures of crawls, which enables the SharePoint administrator to quickly fine-tune and troubleshoot the crawls to ensure that they are functioning properly. Built-in search query reports provide current information on a number of search related topics, including the following:
• Number of queries over the previous 30 days
• Number of queries over the previous 12 months
• Top query origin site collections over the previous 30 days
• Queries per scope over the previous 30 days
• Top queries over the previous 30 days
• Search results top destination pages
• Queries with zero results
• Queries with zero best bets
These reports make it extremely easy for SharePoint administrators to understand what users are looking for, whether they are finding it, and how to customize the environment with best bets to facilitate the searching process.
Comparing the Versions of SharePoint
One of the reasons that the free version of SharePoint, Windows SharePoint Services 3.0, doesn’t meet the needs of all users and all organizations is that it does not provide the flexibility or full set of tools that larger organizations require. A more complete comparison of Windows SharePoint Services 3.0 and SharePoint Server 2007 comes later in the chapter, but design options are much more limited in Windows SharePoint Services 3.0.
Detailing the Specific SharePoint 2007 Products
• Windows SharePoint Services 3.0—The Windows SharePoint Services 3.0 product is a free (value-add) product that can be downloaded from Microsoft and installed on any Windows Server 2003 system without any additional licensing (aside from the server itself). It provides core document management, collaboration, and search capabilities.
• Microsoft Office SharePoint Server 2007 (with Standard CALs)—Microsoft Office SharePoint Server (MOSS) 2007 includes two types of client access licenses (CALs): standard CALs and enterprise CALs. The core WSS functionality receives enterprise search and people search capabilities with both CAL editions. MOSS 2007 is the tool for large, distributed organizations that have to store more than 500,000 documents.
• Microsoft Office SharePoint Server 2007 (with Enterprise CALs)—Adding the enterprise CAL to the standard CAL in a MOSS 2007 environment allows for the addition of the Business Data Catalog.
• Microsoft Office SharePoint Server for Search 2007 (Standard Edition)—This product was created for those organizations that simply need search capabilities, but do not yet require the document management and collaboration features of the full MOSS 2007 product.
• Microsoft Office SharePoint Server for Search 2007 (Enterprise Edition)—The Enterprise Edition of MOSS 2007 for Search adds additional search providers to the product and allows for additional scaling options.
Outlining Key Features Differences Between WSS and MOSS
A great deal of confusion exists over which version of SharePoint 2007 is right for particular circumstances. In a great number of cases, a small, free deployment of WSS 3.0 would satisfy many of the needs of an individual project or project team. It is therefore critical to understand which features are present in each edition of this product. Check the index of this book to find the individual chapter that discusses each feature in more detail. Windows SharePoint Services 3.0 includes the following features:
• Document Management functionality, up to 500,000 documents
• Email-enabled content capabilities
• Basic search capabilities
• Alerting capabilities
• RSS feeds
• Wikis
• Blogs
• Mobile device support
• Direct integration with Office 2003/2007 clients
• Capability to serve as a public folder replacement for Exchange environments
Microsoft Office SharePoint Server 2007 adds all of WSS 3.0’s features plus the following:
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• Unlimited document repository capabilities
• My Site personal sites
• Additional built-in web parts, such as the Social Networking and Document Roll-up web parts
• Search capabilities across enterprise content sources, including file shares, web sites, Lotus Notes databases, and other third-party content sources
• People search
• Workflow support
• Support for chúng tôi pluggable authentication and forms-based authentication
• Single sign-on support
• Content syndication
• Site directory
• Audiences (targeted site content)
• Enterprise content search capabilities
• Search relevance
• Indexing controls
• Security-trimmed search results
• People search
• Site templates
• IRM support
• Retention and auditing policies
• Master pages and page layouts
• Web content editor
• Navigation controls
Adding the Enterprise CAL to a MOSS 2007 environment maintains all the WSS 3.0 and MOSS 2007 Standard CAL features, and adds the following:
• Excel services
• Business intelligence features
• Business process and business forms support
• Business data search
As organizations examine more feature-rich versions, they will find that these versions are also more expensive to license, particularly because WSS 3.0 starts as a free product. It is therefore critical to identify which specific features are required from the SharePoint product and to make a licensing decision made from that discovery. It is important to remember that migrating an environment from WSS 3.0 to MOSS 2007 is relatively straightforward and changing from standard CALs to enterprise CALs in MOSS 2007 is exceedingly easy, but there is no easy way to downgrade from one version to the next. This is an important factor to take into account when deciding on the SharePoint 2007 version to use.
Integrating Office 2007 Components with SharePoint 2007
Using Office 2007 applications with SharePoint 2007 is ideal because they provide the most complete level of integration, whereas using Office 2003 and earlier versions provides only limited levels of integration and compatibility. It is worth noting that support and training are more involved and complex when there is more than one version of Office products in use, so standardize on one version as much as possible.
Integrating Outlook 2007
Outlook 2007 integrates with SharePoint 2007 in a number of different ways. To begin with, Outlook receives many of the alerts and messages from SharePoint, so users can receive significant amounts of information without leaving the comfort of their email client. In addition, it is possible to configure SharePoint libraries to accept incoming emails and publish RSS data. Outlook 2007 can receive RSS feeds directly. Outlook 2007 users can chose Connect to Outlook as shown in Figure 1.18. This enables users to synchronize and take files offline with them when they don’t have access to the SharePoint environment, make changes, and synchronize back to the SharePoint document library when they again have connectivity. Chapter 7 discusses the links between certain lists and Outlook, and Chapter 11 provides additional information about connectivity between the applications.
Using Word 2007 with SharePoint Sites
Word 2007 enables users to access data stored in the SharePoint 2007 document library in a number of ways, several of which are visible in Figure 1.19. The document properties ribbon is below the standard ribbon and circled in the figure. It shows metadata that the library administrator has chosen to publish to Word 2007. Users with sufficient privileges can update this information without leaving Word 2007.
Without even leaving Word 2007, a user can update metadata, edit workflows, change access rights to the document, and see important task information. Chapter 10 provides additional information about using Word 2007 with SharePoint 2007, along with other new enhancements in Word 2007 that can enhance document security and collaboration when used with SharePoint 2007.
Managing Excel 2007 and Excel Services for SharePoint
Customizing SharePoint Content with SharePoint Designer 2007
“SharePoint 2007 Unleashed” learn more
• Create, open, edit, back up, and restore SharePoint sites
• Create SharePoint master pages and web part pages
• Building SharePoint no-code applications
• Create lists, views, and forms
• Create and aggregate data views and forms on a variety of data sources (SharePoint lists and document libraries, SQL databases, XML files, web services)
• Add business logic with no-code workflows
• Render accurate, high quality WYSIWYG (What You See Is What You Get) of CSS (Cascading Style Sheets), XHTML (Extensible Hypertext Markup Language), and chúng tôi pages
• Create integrated code and split view standards-based pages (XHTML, CSS, XSLT [XSL Transformations])
• Support deep CSS formatting and layout
• Manage and apply styles
• Edit properties
Administering and Monitoring SharePoint 2007
Administration of a SharePoint 2007 environment is greatly simplified and improved over the 2003 version of the product line. It is no longer necessary to hunt around for administrative tools and commands because a distinct, centralized set of tools contains them all. The SharePoint Central Administration tool, accessed from the server console or remotely from a web browser, contains the bulk of all administration of the farm. It contains operations tasks, application management tasks, and shared settings administration. In addition, SharePoint 2007 provides the capability to give site administrators customized permissions to specific areas, with site administration taking place from the Site Settings link within each site. Chapter 14, “Managing and Administering SharePoint Infrastructure,” covers the administration of a SharePoint environment in detail.
Backing Up and Restoring SharePoint
SharePoint 2007 is a mission-critical application environment that requires a robust and reliable backup-and-restore infrastructure. Fortunately, SharePoint 2007 dramatically improves restore functionality with the addition of a two-stage recycle bin, shown in Figure 1.20. This enables end users to recover their own documents that have been deleted, and enables site administrators to recover files that have already been emptied from the site Recycle Bin.
In addition to Recycle Bin functionality, SharePoint 2007 includes a built-in farm backup tool. This backup tool allows the entire farm, or individual farm components, to be backed up and restored.
SharePoint also includes powerful site backup functionality with the STSADM command-line tool. This simplifies using a combination approach to backups and restores. Chapter 17, “Backing Up and Restoring a SharePoint Environment,” offers more information about all these approaches to backing up and restoring.
Using the SharePoint Best Practices Analyzer
Microsoft has released a Best Practices Analyzer for Windows SharePoint Services 3.0. (That link takes you to the page to download it.)
After installation, the Best Practices Analyzer can evaluate the existing Windows SharePoint Services 3.0 implementation. Figure 1.22 shows a portion of the report, which discovered two errors and six warnings in a test configuration. As with any automated analysis, review the errors to see whether they do in fact have to be rectified, or they simply do not agree with Microsoft best practices. For example, one of the errors identified indicates A dedicated front-end Web server is configured for crawling, which is part of a design that includes only one front-end server! The second error that appears states No trusted locations have been defined for Excel Services within SSP SharedServices1, which is a valid error, and Excel Services would not work in this configuration.
Monitoring a SharePoint Environment with the SharePoint Management Pack for Microsoft Operations Manager 2005
SharePoint 2007 by itself does not include an integrated monitoring application or service. Instead, it provides for application hooks into monitoring platforms, providing for especially tight integration with the Microsoft Operations Manager (MOM) 2005 application, shown in Figure 1.23, or its new successor, System Center Operations Manager (OpsMgr) 2007.
The SharePoint Management Packs available for MOM 2005 and OpsMgr 2007 give unprecedented levels of monitoring capabilities at the application level because the SharePoint 2007 team wrote the management packs. If an individual service within SharePoint were to fail, the management pack would trigger an alert within MOM, detailing specifics about the failure and giving an administrator a list of next steps and knowledge base articles to help solve the issue. Chapter 16, “Maintaining and Monitoring SharePoint 2007 Environments and Databases,” supplies more information about using MOM 2005 to monitor SharePoint 2007.
Securing the SharePoint Environment with ISA Server 2006
SharePoint 2007 is a critical component that can often contain sensitive data about an organization and its intellectual property. Many organizations want to enable their end users to be able to access this data from anywhere on the Internet, but are concerned about the security implications of doing so. For these scenarios, best practice dictates the use of a reverse proxy security solution that provides for application-layer filtering of the HTTP traffic to the SharePoint environment. One of the most comprehensive applications to provide this level of filtering to a SharePoint is Microsoft’s Internet Security and Acceleration (ISA) Server 2006.
A SharePoint 2007 site reverse proxy scenario, detailed in Figure 1.24, allows all the Secure Sockets Layer–encrypted traffic intended for SharePoint to be intercepted, scanned at the application layer for vulnerabilities and attacks, and then re-encrypted and sent back to the SharePoint Server. To reduce the surface attack vector of the platform, allow only the specific HTTP calls required by SharePoint 2007 and disallow all other types of HTTP calls, extensions, and methods.
“SharePoint 2007 Unleashed” learn more
This type of solution also allows for the use of forms-based authentication scenarios that do not require custom chúng tôi authentication providers in SharePoint, further enabling some of the security options available to SharePoint designers. Chapter 15, “Securing a SharePoint Environment,” contains more information about using ISA 2006 with SharePoint 2007.
Sharepoint 2007 Summary
SharePoint 2007 products and technologies are an exciting evolution of a product that has received considerable attention in recent years. Inclusion of new collaboration features such as blogs, wikis, RSS feed readers, and other end user enhancements make the platform more accessible and user friendly, whereas improvements made to existing key functionality enhances the viability of the platform. In addition, several key new administrative enhancements and functionalities, such as email-enabled content support, Excel Services, and Business Data Catalog services, position the product for enterprise document management capabilities.
This chapter discussed the functionality improvements and additions to both Windows SharePoint Services 3.0 and Microsoft Office SharePoint Server 2007. Later chapters of this book supply additional information about each of the topics discussed here.
Best Practices
• It is a good idea to become familiar with the differences among workspaces, sites, site collections, and top-level sites when planning and designing SharePoint 2007 environments.
• The new and improved navigational tools in SharePoint 2007 enable site collection administrators and site administrators to customize their sites to meet the needs of the end users, and now include tree views, breadcrumb trails, and fully customizable Quick Launch area.
• Understand the differences among SharePoint 2007 product versions and their embedded features. Many organizations might find that a cheaper version of the product suits its particular needs.
• Download and run the Microsoft Best Practices Analyzer for Windows SharePoint Services 3.0. The results give the SharePoint farm administrator a report that summarizes errors and warnings based on Microsoft best practices and SharePoint configuration requirements.
We Couldn’t Sync This Library 0X80070093, 0X80004005 – Onedrive Error
If when you try to sync a SharePoint library via OneDrive for Business on Windows 11/10 and receive any of these errors:
The query cannot be completed because the number of lookup columns it contains exceeds the lookup column threshold enforced by the administrator. Error code=0x80070093; Error source=Groove
Unspecified error, Error code=0x80004005; Error source=Groove
then in this post, we provide the solution to remediate these two seemingly distinct errors.
We couldn’t sync this library 0x80070093, 0x80004005 – OneDrive errorA SharePoint library is a location on a site where you can upload, create, update, and collaborate on files with team members. Each library displays a list of files and key information about the files. When you use OneDrive with an account provided by your company or school, it’s called OneDrive for Business.
Error code=0x80070093; Error source=GrooveTo remediate this issue, you need to reduce the number of lookup columns in the affected SharePoint Online list, and then try to synchronize the library. Do this until the error is no longer triggered.
To delete a column, do the following:
Navigate to the affected SharePoint Online list.
Note: Before you delete a column, consider how this might affect the list.
Error code=0x80004005; Error source=GrooveThis issue often comes from a damaged client cache, to remediate it, you’ll need to rebuild the local client cache.
Here’s how:
Backup all files you have in sync! If you use the default storage place all files would be in;
C:Users%username%OneDrive for Business
Next, press Ctrl+Shift+Esc to launch the Task Manager and terminate chúng tôi and chúng tôi processes if they are running.
Now, press Windows+R to invoke the Run dialog box. Copy and paste the path below into the box and hit Enter:
%USERPROFILE%
Rename your OneDrive for Business folder and your SharePoint folder for backup purposes.
Open the Run dialog box again but this time, copy and paste the path below and hit Enter:
%USERPROFILE%AppDataLocalMicrosoftOffice15.0
At the location, proceed to delete the OfficeFileCache, SPW and WebServiceCache folders. Skip any files that cannot be deleted and not all users will have all these folders.
Restart your PC.
On boot, try to re-sync the library. You’ll get a prompt asking you which URLs you wish to sync.
What is error code 0x80004005 on OneDrive?The error code 0x80004005 appears while using OneDrive for Business when your computer has stored old cache files. As a user, you won’t be able to set up or synchronize your library via SharePoint Online Client. As a result, Windows fails to let you use OneDrive for Business – no matter whether you use Windows 11, Windows 10, or any other version.
What is Microsoft account issue error code 0x80004005?There are three things you need to know about this error code or why it appears on your computer. First, this error arises when your computer fails to set up OneDrive for Business. Second, it implies that there is a problem with the subscription. In that case, you need to check with the system administrator. Third, if there is an old cache stored on your computer, you can find the same error code while setting up OneDrive for Business.
That’s all! I hope this guide helped you.
How To Download Subtitles Automatically In Vlc
VLC is the undisputed king of video playback on PC. There simply is no equal, which is helped by the fact that despite VLC almost never changing its interface, it’s constantly being updated in small and thoughtful ways. Integrated subtitle downloading is one example of this.
It used to be the case that you had to download the extension VLSub to download subtitles on VLC, but the handy feature is now fully integrated into the player.
These instructions will show how to use the excellent Download Subtitle feature on VLC.
Download Subtitles on VLC Desktop1. Open the VLC and load a video. Under the View menu, you should now see a “VLSub” option. (In some versions of VLC, this is called “Download Subtitles.”)
If you prefer, you can use the “Search by hash” button where it will calculate the hash for the video and find the subtitle that matches this hash. If you have converted the video from one format to another or modified it, the hash method won’t work well.
In the “Save As” box, choose the location where you want to download the subtitle file. (The default location is the location of the currently playing video.) Once that is done, you will be able to load the subtitle file in VLC.
Download Subtitles on VLC Android AppOther than the desktop app, you can download subtitles with its Android app too. The good thing about the VLC Android app is that you do not require any additional add-ons to download subtitles.
There is a built-in feature in the VLC Android app that lets you download subtitles pretty easily. Here’s how to do that:
1. Open any movie in the VLC Android app.
2. Tap on the screen to show the on-screen buttons.
3. Tap on the subtitle button located on the left corner of the screen .
5. It will automatically start searching for the subtitle based on the name of the video you are playing.
6. You can also manually search for the subtitle. Further, you can search by a specific season or episode if you want subtitles for a TV series.
If you’re looking for more VLC-related tips, here’s how to rotate a video in VLC and how to control VLC with your Android phone. We can also show you how to transcode media files using VLC Player.
Sagar Naresh
My work has been published on Android Authority, Android Police, Android Central, BGR, Gadgets360, GSMArena, and more. A Six Sigma and Google Certified Digital Marketer who is covering tech-related content for the past 2 years.
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How To Sync Imessage Between Iphone, Ipad, And Mac
Apple has created an amazing eco-system that helps you stay connected to all your devices. All the devices are closely interconnected with each other; iPhone, iPad, iPod touch, Mac, and others. If you save anything on any one device, you can easily access the same from another device.
Moreover, you can easily change the device in the middle of your work with the help of Handoff feature. But there is one problem in setting up Handoff on Mac and iPhone/iPad. It works with multiple apps; so even if you don’t want to work on apps like Calendar, Keynote, and Maps, the feature will sync them automatically. For your information, Handoff works with apps like Calendar, Contacts, Reminders, Pages, Keynote, Numbers, Maps, Messages, Mail, and Safari.
Suppose you want to sync iMessages across the devices, and don’t want to use Handoff, what is the solution? Well, you can follow this information and find the answer.
How to Sync iMessages to Your iPhone, iPad, and Mac
Step #1. Launch Settings app on your iPhone → Tap on Messages.
Step #2. Look for Send & Receive option from the list and tap on it.
Your iPhone will show you all the phone numbers and email ids you have registered with Apple ID.
Step #3. Tap on each ID to check or uncheck.
During this process, please ensure that your email address is shown next to your Apple ID. You should sign in with Apple ID if the email id is not shown. Another important matter to look for is that your primary phone number should be selected under the section: Start New Conversations From.
Repeat above steps on other iOS devices; this will enable you to send and receive iMessages on iPhone, iPad, and Mac as well.
Now, let’s check how you can sync iMessages from your Mac.
How to Sync iMessages on Mac
Step #1. Open Messages app from Launchpad or Spotlight Search or Dock.
Once your Apple ID is added, you can see similar options as you saw on your iPhone/iPad. Right below your Apple ID is a checkbox: Enable this account. Make sure that this checkbox is checked.
At the bottom of this dialog box, check that your phone number is selected in the drop-down menu. The menu is given under “Start new conversations from“.
This entire procedure will enable you to receive iMessages on iOS devices and your Mac. If this doesn’t yield any result, there is a solution to this problem.
Turn Off iMessage on iPhone and iPad
Step #1. Launch Settings app on iOS device → Tap on Messages.
Step #2. Toggle iMessage OFF on all devices.
Turn Off iMessage On Mac
Step #1. Fire up Messages from Launchpad or Spotlight Search or Dock.
Step #4. Now uncheck Enable this account.
Now close the dialog box and open it back. Take your iOS device and enable iMessage again. Now come back to your Mac and follow the above steps to check “Enable this account” box. This should probably fix all the issues related to syncing of iMessage across all iOS devices and Mac.
Recommended Tutorials on Mac You Might Like!
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