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How to Match Data in Excel (Table of Contents)

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Introduction to Match Data in Excel

Microsoft Excel offers various options to match and compare data, but we usually compare only one column in most scenarios. Comparing the data for one or more or multiple columns, various options are available based on the data structure. It’s the most frequent task use in comparative data analysis on tabular row or column data.

Definition of Match Data in Excel

It’s a process to find out or spot a difference between datasets of two or more columns or rows in a table. It can be done by various procedures, depending on the dataset structure type.

Examples of How to Match Data in Excel

Let’s check out the various available option to compare data sets between two rows or columns in Excel & to spot a difference between them.

You can download this How to Match Data Excel Template here – How to Match Data Excel Template

Example #1

How to Compare or Match Data in the Same Row

In the below-mentioned example, I have two columns, i.e., List 1 & 2, which contains the list of student names; now, I have to compare & match a dataset in these two columns row by row.

To check whether the name in List 1 is similar to list 2. There are various options available to carry out.

Method 1 – I can apply the below-mentioned formula in a separate column to check out the row data one by one, i.e., =A3=B3; it is applied to all the other cell ranges.

If there is a data match, it returns a value “True”; otherwise, it will return a “False” value.

Method 2 – To Compare data by using IF logical formula or test

If logical formula gives a better descriptive output, it compares case-sensitive data.

i.e., =IF (A3=B3, “MATCH”, “MISMATCH”)

Suppose the logical test is case-sensitive. It will help out whether the cells within a row contain the same content. I.e., Suppose the name is “John” in one row & “John” in the other row; it will consider it as different & result in Mismatch or a false value.

Here is the result mention below.

Method 3 – To Compare data with the help of Conditional Formatting

Here, suppose I want to highlight the matching data between two rows with some color, say, Green, otherwise no color for data mismatch; then, to perform this, Conditional Formatting is used with a set of certain criterion

To perform conditional formatting, I must select the entire tabular data set.

Go to the Home tab, under the style option, and select a Conditional Formatting option.

Various options under the conditional formatting appear in that select New Rule.

Now, it will highlight all the matching data with green color and no color for the data, which is a mismatch between rows.

You can use the above three methods to compare and match numeric data, date, or time values. The same process can use to compare multiple column data matches in the same row.

Example #2

How to Compare or Match Data between Columns & Highlighting the Difference in the Data

In some cases, the dataset matches may be in different rows (It is not present in the same row); in these scenarios, we have to compare two columns & match the data.

In the below-mentioned example, student list 1 in column B is slightly bigger than student list 2 in column C. and. Also, a few names are there in both student lists, but it is not present in the same row (such as John, Mark, and Edward).

Data match or comparison between two columns can be made through a duplicate option under conditional formatting.

To perform conditional formatting, I must select the entire tabular data set.

In the Home tab, select a Conditional Formatting option under the style option.

Various options under the conditional formatting appear; under the Highlight Cells Rules, you have to select the Duplicate Values.

Once the duplicate values are selected, a popup message appears, where you need to select the color of your choice to highlight the duplicate values; here, I have selected Light Red Fill with Dark Red Text.

After selecting, you can observe that common students present in both columns are highlighted with red color (along with dark red text), while the unique values are not colored.

Note: In Conditional Formatting duplicate values option is not case-sensitive; where it considers the upper or lower case as similar records, it will not highlight them as duplicates.

Example #3

Highlighting the Row Difference with the help of the “Go to Special” Feature

Compared to other methods, with the help of this option, we can perform the task faster. It can also use for multiple columns.

It will highlight the cells with different datasets; now, you can color it green to track a difference in the dataset between rows.

Things to Remember about the Data Match in Excel

Apart from the above methods, various third-party add-on tools perform the textual data match in Excel.

Fuzzy Lookup Add-In tool for Excel

It is most commonly used to match and compare a customer’s name & address data. It will help track the difference in the data table within a selected row. It will also help find various errors, including abbreviations, synonyms, spelling mistakes, and missing or added data.

How To Do Multiple Level Data Sorting In Excel

In this tutorial, I cover how to do a multi-level sorting in Excel. You can watch the video below, or you can read the tutorial below it.

When working with data in Excel, sorting the data is one of the common things you might have to do.

In most of the cases, you need to sort a single column.

But in some cases, there may be a need to sort two columns or more than two columns.

For example, in the below dataset, I want to sort the data by the Region column and then by the Sales Column. This will allow me to see which sales rep has done well in which regions.

While it’s straightforward to sort data by one column in Excel, when it comes to sorting by two columns, you need to take a couple of additional steps.

In this tutorial, I will show you two ways to do a multiple level data sorting in Excel (i.e., sort by two columns)

When you sort data using the sort dialog box, you get an option to add multiple levels to it.

Here are the steps to do multi-level sorting using the dialog box:

Select the entire data set that you want to sort.

In the Sort Dialogue box, make the following selections

Sort by (Column):

Region

(this is the first level of sorting)

Sort On:

Values

Order:

A to Z

If your data has headers, ensure that ‘My data has headers’ option is checked.

In the second level of sorting, make the following selections:

Then by (Column):

Sales

Sort On:

Values

Order:

Largest to Smallest

The above steps would give you the result as shown below. This sorts the data first by Region and then by Sales column. Note that since it sorts the Region column first when the Sales column is sorted, the Region column remains unchanged.

In this example, I have sorted the data for two columns. You can have more than two-column sorting as well. All you need to do is add these sorting levels and specify the details.

Note: While this method is longer and takes a few more steps (as compared with the multi-sorting method covered next), I recommend using this as it is less confusing.

Not many people know this way of doing a multiple level data sorting in Excel.

This technique works the same way with a minor difference – you sort the second level first and then move to the first level sorting column.

Here are the steps to do it:

Select the column that you want to be sorted last (in this case, select the Sales data first – C1:C13).

The above step would make a Sort Warning dialog box pop-up. Make sure ‘Expand the selection’ is selected. This makes sure the entire dataset is sorted, and not just data in the Sales column.

Select the Region column.

In the Sort Warning dialog box pop-up, make sure ‘Expand the selection’ is selected.

The above steps would sort the data just like it did in the first method.

While this method works fine, I recommend using the sort dialog bo method.

Sort dialog box makes it less error-prone (as you can see which levels getting sorted in which order).

Also, there are more ways to sort data with the dialog box. For example, you can sort a column based on the cell/font color and you can also use your own custom sorting criteria.

You May Also Like the Following Excel Tutorials:

How To Declare Variant Data Type In Excel Vba?

Excel VBA Variant Data Types

In VBA, we have different types of Variable data types. We use them when we need to specify some certain kind of input to be given. Suppose, for the whole number we use Integer, for the text we use String and for lengthy data set we use Long data type. And there are some more data types that we use different types of variable declaration. But what if I tell you that we can define all these variables in a single Data type. For that purpose, we have VBA Variant where we can define any type of variable which we want.

VBA Variant is as easy as using other data types. For defining any kind of variable use any name or alphabet to name it and then we choose data type which we want. Let’s see an example where we will see how a variable can be declared using Integer data type.

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As we can see in the above screenshot, for Integer data type variable, we can use number ranging from -32768 to +32767. But if we choose a variant here instead of Integer, then it will work same as Integer but there will not be any limit as data type Variant consists of all kind of variable formation in it.

How to Declare Variant Data Type in Excel VBA?

We will summarize the whole process of declaring variables in VBA by using VBA Variant. Let’s see an example where we will use traditional data types for declaring variables first.

You can download this VBA Variant Excel Template here – VBA Variant Excel Template

Steps to Declare Variant Data Type

Follow the below steps to declare Variant Data Type in Excel by using VBA code.

Step 1: Go to the VBA window, under the Insert menu tab select Module as shown below.

Step 2: Now write the subprocedure for VBA Variant in any name as you want. We have used the name which can define the process which uses.

Code:

Sub

VBA_Variant1()

End Sub

Step 3: Now define a variable where we can store or print any kind of text or name. For that, we need to use a string data type.

Code:

Sub

VBA_Variant1()

Dim

Name

As String

End Sub

Step 4: Now define another variable where we can store or print any data. For that, we will again use a String data type.

Code:

Sub

VBA_Variant1()

Dim

Name

As String

Dim

DoB

As String

End Sub

Step 5: Now define another variable where we can store some numbers. For that, we will use an integer data type.

Code:

Sub

VBA_Variant1()

Dim

Name

As String

Dim

DoB

As String

Dim

Age

As Integer

End Sub

Step 6: And at last, we will declare another variable where we will be storing lengthy number using datatype Long

Code:

Sub

VBA_Variant1()

Dim

Name

As String

Dim

DoB

As String

Dim

Age

As Integer

Dim

RollNo

As Long

End Sub

So basically here, we will be creating a database which will be having the name of a student, Date of Birth, Age, and Roll No. Now to complete this process, we will assign the values to each of the variables which we defined above.

Step 7: So we will declare the name of the student as Ashwani whose date of birth is 02 Sept 1990 and age is 29 and whose roll number is 16238627 in his certification exam as shown below.

Code:

Sub

VBA_Variant1()

Dim

Name

As String

Dim

DoB

As String

Dim

Age

As Integer

Dim

RollNo

As Long

Name = "Ashwani" DoB = "02-09-1990" Age = 29 RollNo = 16238627

End Sub

Debug print is the best way here, as we have multiple values for which if we use Msgbox then we need to use separated msgbox to see the output. So, to avoid that, we will use Debug.Print

Step 8: Use Debug.Print function and write all the variable which we defined above separated by Commas as shown below.

Code:

Sub

VBA_Variant1()

Dim

Name

As String

Dim

DoB

As String

Dim

Age

As Integer

Dim

RollNo

As Long

Name = "Ashwani" DoB = "02-09-1990" Age = 29 RollNo = 16238627

Debug.Print

Name, DoB, Age, RollNo

End Sub

Step 9: To see the output, open the Immediate Window from the View menu list. Or we can use a short cut key as Ctrl + G to get this window.

We will see, all the variable which we have declared above, we are able to see the values stored in each of the variables.

Step 11: Now we will replace each variables String, Integer and Long with Variant data type as shown below.

Code:

Sub

VBA_Variant1()

Dim

Name

As Variant

Dim

DoB

As Variant

Dim

Age

As Variant

Dim

RollNo

As Variant

Name = "Ashwani" DoB = "02-09-1990" Age = 29 RollNo = 16238627

Debug.Print

Name, DoB, Age, RollNo

End Sub

Step 12: Again run the code. We will the same output as we got using different variable data type with the Variant data type.

And if we compare the output, then both outputs are the same.

Pros & Cons of Excel VBA Variant

We can replace most of the data types with a single data type Variant.

VBA Variant is easy as using Integer or Long or String data types for declaring variables.

This saves time in thinking which type of data type we need to choose for variable declaration.

For each different data, we will get the same output by using a Variant data type as we could get using traditional variables.

We cannot use some certain types of variable data type such Double if we want to replace this with Variant.

Things to Remember

Use double quote (Inverted commas) if you want to declare text using Variant or any other data types.

We can choose any name to declare variable using Variant, as we used to perform with other types of data types.

VBA Variant has the limitation where cannot use IntelliSense list, which has inbuilt functions.

VBA always suggests the best possible data types we could declare of any type of data.

How To Lock And Protect Formula In Excel?

Excel Lock Formula (Table of Contents)

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Lock Formula in Excel How to Lock and Protect Formulas?

It is a very simple and easy task to lock and protect formulas. Let’s understand how to lock and protect the formulas with an example.

You can download this Lock Formulas Excel Template here – Lock Formulas Excel Template

Excel Lock Formula – Example #1

Consider the below example, which shows the data of the sales team members.

In the below image, the total has been calculated in column D by inserting the formula =B2+C2 in cell D2.

The Result will be as shown below:

The formula in the total column has been copied from cells D2:D5.

Please select all the cells by pressing

Ctrl+A

and unlock them.

Select the cells or the entire columns or rows where you must apply the formula.

Lock the cells which contain the formula.

Protect the worksheet.

Let us in detail show how are the above steps executed.

Step 1: Unlocking all the cells

The cells in Excel are protected and locked in Excel. We must unlock particular cells in the workbook as we need to lock them. So let us see how to unlock all the cells. The steps to unlock all the cells are as follows:

Press

Ctrl+A

to select the entire worksheet.

Step 2: Select and lock the cells containing the formula

Now, we need to lock the cells where we entered the formula. The steps to lock the cells containing the formula in Excel are as follows:

Select all the cells in the worksheet by pressing

Ctrl +A

Go to the

Home

tab and select

Find & Select

option from the Editing menu.

After selecting the Find & Select option, other options will appear under it, from which select the

Go To Special

option.

Go To Special

dialog box will appear as shown below.

Step 3: Protection of the Worksheet

This function ensures that the locked property is enabled for cells with formulas and all the cells in the workbook. Let us see the steps followed to implement the protection for the worksheet:

First, go to the

Review

tab and select

Protect Sheet

option.

After this, the

Protect Sheet

dialog box will appear.

This ensures that the “

Protect Worksheet and contents of locked cells

” is selected.

The user can also type a password in the text box under the Password to unprotect the sheet to make the worksheet safer.

Advantages of Lock Formulas in Excel

It helps the user keep their data secure when sending their files to other recipients.

It helps users hide their work when sharing the file with other readers and users.

The user can use a password in the case to protect the entire workbook, which can be written in the text box named ‘Password to unprotect the sheet.’

A new user will need help understanding the function in Excel.

It becomes easier if the user remembers to enter the password to unprotect the file.

It could be more efficient in terms of time as it consumes the time of a user to protect and unprotect the cells of the worksheet.

Things to Remember

All the cells are protected by default; remember to unlock the cells to lock formulas in Excel.

After locking formulas in Excel, make sure to lock the worksheet again.

The entire workbook can be protected by using the option restricted or unrestricted access from the “

Protect Workbook

” option.

In case the user needs to hide their work or formulas from others, they can tick the option “Hidden” by selecting the “Protection” tab from the “Format Cells” dialog box.

If the user must unprotect the complete file, type the password by selecting the “Unprotect Sheet” option.

Users can save time by moving the formulas to separate worksheets and hiding them instead of protecting and unprotecting the worksheet.

How To Strikethrough Text In Word Or Excel

How to Strikethrough text in Word

There are two methods you can use to strikethrough text in Microsoft Word. Let us see the first one:

Launch Microsoft Word.

Type a text into your document and highlight the text.

The text has a line through it.

The other method to put a line through your text in Word is as follows:

Highlight text.

A Font dialog box will open.

A line will be put through your text like this!

Add double-line strikethrough formatting in MS Word

Microsoft Word also comes with the feature to add double-line strikethrough formatting for text. For this, you can follow these steps:

Open a Word document

Select the text for which you want to apply the double-strikethrough formatting

Switch to the Home tab if you are not already

Switch to the Font tab in that box

Tick mark the Double strikethrough option

Press the OK button.

To undo the changes, you can repeat the steps added above, and uncheck the Double strikethrough option mentioned in the 6th step. Hit the OK button. It will remove double strikethrough formatting for the selected text.

Strikethrough text in Word using a Hotkey

You can also strikethrough text in Microsoft Word using a hotkey. But, first, you need to set or assign a hotkey for strikethrough formatting as MS Word doesn’t with a preset hotkey for it. The steps are as follows:

Open Microsoft Word

Select Options available in the bottom left corner

In the Word Options box, select the Customize Ribbon category from the left section

Press the Customize button for the keyboard shortcuts option. This will open a Customize Keyboard box

In the Customize Keyboard box, select Home Tab in the Categories section

In the Commands section on the right section, select the Strikethrough option

Now assign a hotkey (in the Press new shortcut key text field) for the selected command. Do not provide an existing hotkey (already in use) as it will interfere with the action

Press the Assign button

Now the hotkey for strikethrough is set, press the Close button, and you will come back to the Word Options

Press the OK button to close the Word Options.

Now use the hotkey set by you in a Word document and strikethrough formatting will be enabled or activated. Whatever text you will write, it will be in strikethrough. Or else, simply select a text of your choice and press the hotkey and the text will be formatted to strikethrough. You can also use the same hotkey to turn off strikethrough formatting.

How to Strikethrough text in Excel

Here too, there are two methods you can use to strikethrough text in Excel. Let us see the first one:

Launch Excel.

A Format Cell dialog box will open.

On the Font tab, under the Effect section, check the check box for Strikethrough.

The text is strikethrough in the cell.

The other method to put a line through your text in Excel is as follows:

The Excel Options dialog box will open.

On the left, select All Commands from the Choose command from the list box.

Still, on the left, scroll down to the Strikethrough button in the list.

A Custom group will appear under Font.

The command will appear under the custom group.

You will see the Strikethrough command on your Ribbon.

Now read: Strikethrough Shortcut for Google Docs, PowerPoint, Sticky Notes, Teams

What is the shortcut for strikethrough text in Word?

Shortcut keys are a combination of keys that allows users to do a command quickly. In Microsoft Word, there is a shortcut key to make a strikethrough in text. The combination keys to make a strikethrough in Word is pressing the combination keys Ctrl+D to open the Font dialog box will open; we will explain more details in this tutorial.

What is the Excel shortcut for strikethrough? How do I strikethrough text in Word?

If you want to strikethrough text (put a horizontal line through the center of words) in a Word document, then it can be done using the Font group section present in the Home tab and/or using the Font box. The feature to add double strikethrough formatting to text is also there. Moreover, you can assign a hotkey for strikethrough formatting in Microsoft Word. All these possible ways to strikethrough text in a Word document are covered in this post with a detailed explanation. Check them.

Read: Delete button does not show strikethrough when Track Changes is enabled in Word

We hope this tutorial helps you understand how to strikethrough text in Word or Excel.

How To Use Ai In Excel For Free

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You can access Rows for free at chúng tôi In this comprehensive guide, we will walk you through the process of using AI in Excel for free, highlighting its key features, and demonstrating how it can revolutionize your data analysis and visualization tasks.

Must Check: Best AI Video Generators: Create Engaging Videos Automatically

Rows allows you to import data from various sources seamlessly. Whether you want to upload files, fetch data from your Facebook ad campaign, Zapier, or Twitter, Rows has got you covered. With the ‘Actions’ feature, you can effortlessly bring in data from different platforms and get started with your analysis.

Once you’ve imported your data, it’s time to let the power of AI take over. Rows provides an intuitive interface where you can simply ask AI to perform various tasks and analyses. Here are a few examples of what you can do:

Do a trend analysis: AI can analyze your data and identify trends and patterns, helping you make data-driven decisions.

Create a graph: Simply ask AI to create a graph based on your data, saving you the time and effort of manual chart creation.

Request insights: Ask AI questions like “How many purchases per campaign?” and receive meaningful insights and answers.

Once you’re done with your analysis, sharing your work is a breeze with Rows. You have multiple options to choose from:

Embed in your notion, workspace, or any site: Easily embed your Sheets, graphs, or visualizations in your preferred platform.

Share as a public page: Showcase your work by sharing it as a public page, allowing others to view and interact with your data.

Share as a collaboration link: Collaborate with your team by sharing a link that allows them to access and work on the same Sheets simultaneously.

Even if you don’t have any data to import, Rows has you covered. The real-time data collection feature enables you to fetch data directly from the internet. Simply ask Rows for the information you need, and it will fetch it in real-time, ensuring your analysis is up to date.

Also Check: How to Create Animated Talking AI Free: It Takes Only 2 Minutes

Rows understands that data can quickly become outdated. To address this, the ‘Schedule refresh’ function automatically updates your data periodically from the source. Say goodbye to manually updating your datasets and let Rows handle it for you.

Rows not only offers powerful AI capabilities but also provides a community-driven platform where users can create and share their own actions. The Community Feature allows you to explore and utilize actions created by other users, expanding the functionality of Rows even further. This collaborative environment fosters innovation and enables users to benefit from the collective knowledge and expertise of the community.

Yes, Rows is completely free to use. You can access all its features and functionalities without any cost.

Absolutely! Rows supports importing Excel files, CSV files, and data from various other sources. You can easily bring your existing data into Rows and leverage its AI capabilities.

Not at all! Rows is designed to be user-friendly and accessible to users without programming skills. Its intuitive interface and AI-powered features make it easy for anyone to analyze and visualize data without extensive technical knowledge.

Yes, collaboration is a key feature of Rows. You can share your Sheets with others by providing them with collaboration links. Multiple users can work on the same Sheets simultaneously, making it convenient for teamwork and project collaboration.

Rows takes data security seriously. Your data is encrypted and stored securely, and Rows adheres to industry-standard security protocols to protect your information.

Yes, Rows provides export functionality, allowing you to export your data in various formats, including Excel, CSV, and PDF. This enables you to use your data in other tools and share it with stakeholders who might prefer different file formats.

AI has revolutionized the way we analyze and work with data, and Rows brings the power of AI to Excel users for free. With its intuitive interface, seamless data importation, AI-driven analysis, and collaboration features, Rows offers a comprehensive solution for data analysis and visualization. Whether you’re a business professional, a student, or a data enthusiast, Rows can help you unlock the full potential of your data and make informed decisions. Try it out today at chúng tôi and experience the future of data analysis in Excel.