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How to Match Data in Excel (Table of Contents)
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Excel functions, formula, charts, formatting creating excel dashboard & othersIntroduction to Match Data in Excel
Microsoft Excel offers various options to match and compare data, but we usually compare only one column in most scenarios. Comparing the data for one or more or multiple columns, various options are available based on the data structure. It’s the most frequent task use in comparative data analysis on tabular row or column data.
Definition of Match Data in Excel
It’s a process to find out or spot a difference between datasets of two or more columns or rows in a table. It can be done by various procedures, depending on the dataset structure type.Examples of How to Match Data in Excel
Let’s check out the various available option to compare data sets between two rows or columns in Excel & to spot a difference between them.
You can download this How to Match Data Excel Template here – How to Match Data Excel TemplateExample #1
How to Compare or Match Data in the Same Row
In the below-mentioned example, I have two columns, i.e., List 1 & 2, which contains the list of student names; now, I have to compare & match a dataset in these two columns row by row.
To check whether the name in List 1 is similar to list 2. There are various options available to carry out.
Method 1 – I can apply the below-mentioned formula in a separate column to check out the row data one by one, i.e., =A3=B3; it is applied to all the other cell ranges.
If there is a data match, it returns a value “True”; otherwise, it will return a “False” value.
Method 2 – To Compare data by using IF logical formula or test
If logical formula gives a better descriptive output, it compares case-sensitive data.
i.e., =IF (A3=B3, “MATCH”, “MISMATCH”)
Suppose the logical test is case-sensitive. It will help out whether the cells within a row contain the same content. I.e., Suppose the name is “John” in one row & “John” in the other row; it will consider it as different & result in Mismatch or a false value.
Here is the result mention below.
Method 3 – To Compare data with the help of Conditional Formatting
Here, suppose I want to highlight the matching data between two rows with some color, say, Green, otherwise no color for data mismatch; then, to perform this, Conditional Formatting is used with a set of certain criterion
To perform conditional formatting, I must select the entire tabular data set.
Go to the Home tab, under the style option, and select a Conditional Formatting option.
Various options under the conditional formatting appear in that select New Rule.
Now, it will highlight all the matching data with green color and no color for the data, which is a mismatch between rows.
You can use the above three methods to compare and match numeric data, date, or time values. The same process can use to compare multiple column data matches in the same row.Example #2
How to Compare or Match Data between Columns & Highlighting the Difference in the Data
In some cases, the dataset matches may be in different rows (It is not present in the same row); in these scenarios, we have to compare two columns & match the data.
In the below-mentioned example, student list 1 in column B is slightly bigger than student list 2 in column C. and. Also, a few names are there in both student lists, but it is not present in the same row (such as John, Mark, and Edward).
Data match or comparison between two columns can be made through a duplicate option under conditional formatting.
To perform conditional formatting, I must select the entire tabular data set.
In the Home tab, select a Conditional Formatting option under the style option.
Various options under the conditional formatting appear; under the Highlight Cells Rules, you have to select the Duplicate Values.
Once the duplicate values are selected, a popup message appears, where you need to select the color of your choice to highlight the duplicate values; here, I have selected Light Red Fill with Dark Red Text.
After selecting, you can observe that common students present in both columns are highlighted with red color (along with dark red text), while the unique values are not colored.
Note: In Conditional Formatting duplicate values option is not case-sensitive; where it considers the upper or lower case as similar records, it will not highlight them as duplicates.Example #3
Highlighting the Row Difference with the help of the “Go to Special” Feature
Compared to other methods, with the help of this option, we can perform the task faster. It can also use for multiple columns.
It will highlight the cells with different datasets; now, you can color it green to track a difference in the dataset between rows.Things to Remember about the Data Match in Excel
Apart from the above methods, various third-party add-on tools perform the textual data match in Excel.
Fuzzy Lookup Add-In tool for Excel
It is most commonly used to match and compare a customer’s name & address data. It will help track the difference in the data table within a selected row. It will also help find various errors, including abbreviations, synonyms, spelling mistakes, and missing or added data.Recommended Articles
This is a guide on How to Match Data in Excel. Here we discuss How to Match Data in Excel using different methods, Different Examples, and a downloadable Excel template. You may also look at the following articles to learn more –
You're reading How To Match Data In Excel
In this tutorial, I cover how to do a multi-level sorting in Excel. You can watch the video below, or you can read the tutorial below it.
When working with data in Excel, sorting the data is one of the common things you might have to do.
In most of the cases, you need to sort a single column.
But in some cases, there may be a need to sort two columns or more than two columns.
For example, in the below dataset, I want to sort the data by the Region column and then by the Sales Column. This will allow me to see which sales rep has done well in which regions.
While it’s straightforward to sort data by one column in Excel, when it comes to sorting by two columns, you need to take a couple of additional steps.
In this tutorial, I will show you two ways to do a multiple level data sorting in Excel (i.e., sort by two columns)
When you sort data using the sort dialog box, you get an option to add multiple levels to it.
Here are the steps to do multi-level sorting using the dialog box:
Select the entire data set that you want to sort.
In the Sort Dialogue box, make the following selections
Sort by (Column):
(this is the first level of sorting)
A to Z
If your data has headers, ensure that ‘My data has headers’ option is checked.
In the second level of sorting, make the following selections:
Then by (Column):
Largest to Smallest
The above steps would give you the result as shown below. This sorts the data first by Region and then by Sales column. Note that since it sorts the Region column first when the Sales column is sorted, the Region column remains unchanged.
In this example, I have sorted the data for two columns. You can have more than two-column sorting as well. All you need to do is add these sorting levels and specify the details.
Note: While this method is longer and takes a few more steps (as compared with the multi-sorting method covered next), I recommend using this as it is less confusing.
Not many people know this way of doing a multiple level data sorting in Excel.
This technique works the same way with a minor difference – you sort the second level first and then move to the first level sorting column.
Here are the steps to do it:
Select the column that you want to be sorted last (in this case, select the Sales data first – C1:C13).
The above step would make a Sort Warning dialog box pop-up. Make sure ‘Expand the selection’ is selected. This makes sure the entire dataset is sorted, and not just data in the Sales column.
Select the Region column.
In the Sort Warning dialog box pop-up, make sure ‘Expand the selection’ is selected.
The above steps would sort the data just like it did in the first method.
While this method works fine, I recommend using the sort dialog bo method.
Sort dialog box makes it less error-prone (as you can see which levels getting sorted in which order).
Also, there are more ways to sort data with the dialog box. For example, you can sort a column based on the cell/font color and you can also use your own custom sorting criteria.
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Excel VBA Variant Data Types
In VBA, we have different types of Variable data types. We use them when we need to specify some certain kind of input to be given. Suppose, for the whole number we use Integer, for the text we use String and for lengthy data set we use Long data type. And there are some more data types that we use different types of variable declaration. But what if I tell you that we can define all these variables in a single Data type. For that purpose, we have VBA Variant where we can define any type of variable which we want.
VBA Variant is as easy as using other data types. For defining any kind of variable use any name or alphabet to name it and then we choose data type which we want. Let’s see an example where we will see how a variable can be declared using Integer data type.
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As we can see in the above screenshot, for Integer data type variable, we can use number ranging from -32768 to +32767. But if we choose a variant here instead of Integer, then it will work same as Integer but there will not be any limit as data type Variant consists of all kind of variable formation in it.How to Declare Variant Data Type in Excel VBA?
We will summarize the whole process of declaring variables in VBA by using VBA Variant. Let’s see an example where we will use traditional data types for declaring variables first.
You can download this VBA Variant Excel Template here – VBA Variant Excel TemplateSteps to Declare Variant Data Type
Follow the below steps to declare Variant Data Type in Excel by using VBA code.
Step 1: Go to the VBA window, under the Insert menu tab select Module as shown below.
Step 2: Now write the subprocedure for VBA Variant in any name as you want. We have used the name which can define the process which uses.
Step 3: Now define a variable where we can store or print any kind of text or name. For that, we need to use a string data type.
Step 4: Now define another variable where we can store or print any data. For that, we will again use a String data type.
Step 5: Now define another variable where we can store some numbers. For that, we will use an integer data type.
Step 6: And at last, we will declare another variable where we will be storing lengthy number using datatype Long
So basically here, we will be creating a database which will be having the name of a student, Date of Birth, Age, and Roll No. Now to complete this process, we will assign the values to each of the variables which we defined above.
Step 7: So we will declare the name of the student as Ashwani whose date of birth is 02 Sept 1990 and age is 29 and whose roll number is 16238627 in his certification exam as shown below.
As LongName = "Ashwani" DoB = "02-09-1990" Age = 29 RollNo = 16238627
Debug print is the best way here, as we have multiple values for which if we use Msgbox then we need to use separated msgbox to see the output. So, to avoid that, we will use Debug.Print
Step 8: Use Debug.Print function and write all the variable which we defined above separated by Commas as shown below.
As LongName = "Ashwani" DoB = "02-09-1990" Age = 29 RollNo = 16238627
Debug.PrintName, DoB, Age, RollNo
Step 9: To see the output, open the Immediate Window from the View menu list. Or we can use a short cut key as Ctrl + G to get this window.
We will see, all the variable which we have declared above, we are able to see the values stored in each of the variables.
Step 11: Now we will replace each variables String, Integer and Long with Variant data type as shown below.
As VariantName = "Ashwani" DoB = "02-09-1990" Age = 29 RollNo = 16238627
Debug.PrintName, DoB, Age, RollNo
Step 12: Again run the code. We will the same output as we got using different variable data type with the Variant data type.
And if we compare the output, then both outputs are the same.Pros & Cons of Excel VBA Variant
We can replace most of the data types with a single data type Variant.
VBA Variant is easy as using Integer or Long or String data types for declaring variables.
This saves time in thinking which type of data type we need to choose for variable declaration.
For each different data, we will get the same output by using a Variant data type as we could get using traditional variables.
We cannot use some certain types of variable data type such Double if we want to replace this with Variant.Things to Remember
Use double quote (Inverted commas) if you want to declare text using Variant or any other data types.
We can choose any name to declare variable using Variant, as we used to perform with other types of data types.
VBA Variant has the limitation where cannot use IntelliSense list, which has inbuilt functions.
VBA always suggests the best possible data types we could declare of any type of data.Recommended Articles
This is a guide to VBA Variant. Here we discuss how to declare Variant Data Type in Excel using VBA code along with practical examples and downloadable excel template. You can also go through our other suggested articles –
Excel Lock Formula (Table of Contents)
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Excel functions, formula, charts, formatting creating excel dashboard & othersLock Formula in Excel How to Lock and Protect Formulas?
It is a very simple and easy task to lock and protect formulas. Let’s understand how to lock and protect the formulas with an example.
You can download this Lock Formulas Excel Template here – Lock Formulas Excel TemplateExcel Lock Formula – Example #1
Consider the below example, which shows the data of the sales team members.
In the below image, the total has been calculated in column D by inserting the formula =B2+C2 in cell D2.
The Result will be as shown below:
The formula in the total column has been copied from cells D2:D5.
Please select all the cells by pressing
and unlock them.
Select the cells or the entire columns or rows where you must apply the formula.
Lock the cells which contain the formula.
Protect the worksheet.
Let us in detail show how are the above steps executed.Step 1: Unlocking all the cells
The cells in Excel are protected and locked in Excel. We must unlock particular cells in the workbook as we need to lock them. So let us see how to unlock all the cells. The steps to unlock all the cells are as follows:
to select the entire worksheet.
Step 2: Select and lock the cells containing the formula
Now, we need to lock the cells where we entered the formula. The steps to lock the cells containing the formula in Excel are as follows:
Select all the cells in the worksheet by pressing
Go to the
tab and select
Find & Select
option from the Editing menu.
After selecting the Find & Select option, other options will appear under it, from which select the
Go To Special
Go To Special
dialog box will appear as shown below.
Step 3: Protection of the Worksheet
This function ensures that the locked property is enabled for cells with formulas and all the cells in the workbook. Let us see the steps followed to implement the protection for the worksheet:
First, go to the
tab and select
After this, the
dialog box will appear.
This ensures that the “
Protect Worksheet and contents of locked cells
” is selected.
The user can also type a password in the text box under the Password to unprotect the sheet to make the worksheet safer.Advantages of Lock Formulas in Excel
It helps the user keep their data secure when sending their files to other recipients.
It helps users hide their work when sharing the file with other readers and users.
The user can use a password in the case to protect the entire workbook, which can be written in the text box named ‘Password to unprotect the sheet.’
A new user will need help understanding the function in Excel.
It becomes easier if the user remembers to enter the password to unprotect the file.
It could be more efficient in terms of time as it consumes the time of a user to protect and unprotect the cells of the worksheet.Things to Remember
All the cells are protected by default; remember to unlock the cells to lock formulas in Excel.
After locking formulas in Excel, make sure to lock the worksheet again.
The entire workbook can be protected by using the option restricted or unrestricted access from the “
In case the user needs to hide their work or formulas from others, they can tick the option “Hidden” by selecting the “Protection” tab from the “Format Cells” dialog box.
If the user must unprotect the complete file, type the password by selecting the “Unprotect Sheet” option.
Users can save time by moving the formulas to separate worksheets and hiding them instead of protecting and unprotecting the worksheet.Recommended Articles
This has been a guide to Lock Formula in Excel. Here we discuss how to Lock and Protect Excel formulas, practical examples, and downloadable Excel templates. You can also go through our other suggested articles –
How to Strikethrough text in Word
There are two methods you can use to strikethrough text in Microsoft Word. Let us see the first one:
Launch Microsoft Word.
Type a text into your document and highlight the text.
The text has a line through it.
The other method to put a line through your text in Word is as follows:
A Font dialog box will open.
A line will be put through your text like this!Add double-line strikethrough formatting in MS Word
Microsoft Word also comes with the feature to add double-line strikethrough formatting for text. For this, you can follow these steps:
Open a Word document
Select the text for which you want to apply the double-strikethrough formatting
Switch to the Home tab if you are not already
Switch to the Font tab in that box
Tick mark the Double strikethrough option
Press the OK button.
To undo the changes, you can repeat the steps added above, and uncheck the Double strikethrough option mentioned in the 6th step. Hit the OK button. It will remove double strikethrough formatting for the selected text.Strikethrough text in Word using a Hotkey
You can also strikethrough text in Microsoft Word using a hotkey. But, first, you need to set or assign a hotkey for strikethrough formatting as MS Word doesn’t with a preset hotkey for it. The steps are as follows:
Open Microsoft Word
Select Options available in the bottom left corner
In the Word Options box, select the Customize Ribbon category from the left section
Press the Customize button for the keyboard shortcuts option. This will open a Customize Keyboard box
In the Customize Keyboard box, select Home Tab in the Categories section
In the Commands section on the right section, select the Strikethrough option
Now assign a hotkey (in the Press new shortcut key text field) for the selected command. Do not provide an existing hotkey (already in use) as it will interfere with the action
Press the Assign button
Now the hotkey for strikethrough is set, press the Close button, and you will come back to the Word Options
Press the OK button to close the Word Options.
Now use the hotkey set by you in a Word document and strikethrough formatting will be enabled or activated. Whatever text you will write, it will be in strikethrough. Or else, simply select a text of your choice and press the hotkey and the text will be formatted to strikethrough. You can also use the same hotkey to turn off strikethrough formatting.How to Strikethrough text in Excel
Here too, there are two methods you can use to strikethrough text in Excel. Let us see the first one:
A Format Cell dialog box will open.
On the Font tab, under the Effect section, check the check box for Strikethrough.
The text is strikethrough in the cell.
The other method to put a line through your text in Excel is as follows:
The Excel Options dialog box will open.
On the left, select All Commands from the Choose command from the list box.
Still, on the left, scroll down to the Strikethrough button in the list.
A Custom group will appear under Font.
The command will appear under the custom group.
You will see the Strikethrough command on your Ribbon.
Now read: Strikethrough Shortcut for Google Docs, PowerPoint, Sticky Notes, TeamsWhat is the shortcut for strikethrough text in Word?
Shortcut keys are a combination of keys that allows users to do a command quickly. In Microsoft Word, there is a shortcut key to make a strikethrough in text. The combination keys to make a strikethrough in Word is pressing the combination keys Ctrl+D to open the Font dialog box will open; we will explain more details in this tutorial.What is the Excel shortcut for strikethrough? How do I strikethrough text in Word?
If you want to strikethrough text (put a horizontal line through the center of words) in a Word document, then it can be done using the Font group section present in the Home tab and/or using the Font box. The feature to add double strikethrough formatting to text is also there. Moreover, you can assign a hotkey for strikethrough formatting in Microsoft Word. All these possible ways to strikethrough text in a Word document are covered in this post with a detailed explanation. Check them.
Read: Delete button does not show strikethrough when Track Changes is enabled in Word
We hope this tutorial helps you understand how to strikethrough text in Word or Excel.
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