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Last Updated on December 7, 2023
A PowerPoint that’s overloaded with text can be off-putting for an audience. But there is a better solution. Adding vocal narration can help a user to convey information, and engage the audience. Find out how to narrate a PowerPoint presentation with our guide.
Narration can be used to add interest and information to a PowerPoint. To do so, you will need to record the slideshow as it runs, with narration captured by a microphone.Narrate A PowerPoint presentation – guide
1Set Up Your Microphone
If you want to narrate a powerpoint presentation (or anything you can record), the first step is to set up a microphone.
You can do this using the built-in microphone on your computer. However, for better sound quality, consider using a USB microphone.
If you’re using the built-in microphone, it will already be set as the default input device. In this situation, you can skip the following steps, and move straight to the recording.
Otherwise, follow these steps to set up your microphone:
Connect your chosen USB microphone to the USB port.
The Sound Settings menu will now appear. Scroll to the Input area, and open the drop-down menu beneath “Choose your input device”.
Select your USB microphone from the drop-down menu.
It might seem obvious, but before you start your recording, get your notes in order and practice what you want to say.
There is the option to listen back and re-record, but it’s easier to get through as quickly as possible.
Start Your Recording
With the microphone, PowerPoint, and narration prepared, you can start your recording.
A drop-down menu will appear with the options Record from Current Slide and Record From Beginning. Select which option is better for you, but keep in mind that if you choose Record from Current Slide, you have to already be on the preferred starting slide.
PowerPoint will now open in full-screen mode. In the top-left corner new tools will appear: Record, Stop, Replay.
Once you select Record, a 3-second countdown will appear on the screen. When the countdown ends, narration will start recording.
There are a few ways to navigate throughout your recording. If you need a break, use the Pause icon at the top-left of the screen. There’s also a Replay icon, if you want to hear your narration before the end of the recording. The recording will stop automatically at the last slide, but there’s a Stop button if you need it sooner. To navigate through the slides, use the arrow buttons.
Select the Play button to hear your recording. If you aren’t happy with it, use the Retake Recording icon – a circular arrow – to restart.
When you reach the final slide, the recording will stop.
That’s how you successfully narrate a powerpoint presentation.Conclusion
If you narrate a PowerPoint presentation, it helps add more life to it – particularly if you don’t have the opportunity to present the slides live.
It’s simple to add narration to the slides from within the PowerPoint application, and you also have the opportunity to review and rerecord what has already been said.
Using a USB microphone can enhance the quality, but even an in-built computer microphone will work.
NOW READ – How to convert a PDF to PowerPoint
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There may come a time when you’re required to give a Microsoft PowerPoint presentation from a remote location. In this post, we will show you how to use your Webcam as a live Camera feed in PowerPoint. There is an easy way to accomplish this task in PowerPoint, and we are going to discuss how to get it done. Now, we are going to use a feature called Cameo. We can place the camera feed anywhere on the selected slide. Users can even size it to their liking among other things.Things to do before enabling Cameo
Grant permission on Windows 11
We will begin by explaining how to grant permission to Microsoft PowerPoint to access your device’s camera via the Windows 11 operating system.
Open the Settings app by pressing the Windows key + I.
Next, you must scroll to App Permissions and select Camera.
From the list of apps, please allow Microsoft PowerPoint right away.
In some situations, you may not see PowerPoint on the list. If that is the case for you, just ignore it and move on to the next steps.
Grant permission on Mac
For those who are using an Apple Mac computer, you should worry not because a similar option is available there as well.
Please open the System Preferences section from the Dock or from the Apple icon located on the menu bar.
After that, please select Security & Privacy.
Right away, go ahead and open the Privacy tab on the left.
Select the Camera option, then check the box for Microsoft PowerPoint to the right.Add live webcam video to a PowerPoint presentation
Follow the steps below to add live webcam video to a PowerPoint presentation:
Select Cameo from the Ribbon
Drag and drop Cameo to the preferred spot
Navigate to Camera Styles
Change Camera Style
Activate the live feed webcam1] Select Cameo from the Ribbon
OK, so after granting PowerPoint permission to use your integrated or external webcam, it’s now time to get to the meat of the matter. The first thing we need to do here is to insert the Cameo object directly into your presentation.
First, you must launch Microsoft PowerPoint from your computer.
After that, open a blank presentation or one that has already been pre-made.
Select a slide from your presentation.
The Cameo object should now appear on your screen.2] Drag and drop Cameo to the preferred spot
If you’re not pleased with where the object is added, then you can easily move it to somewhere else in the presentation.
You can do this by placing the mouse cursor in the middle of the object.
Press and hold the left mouse button.
Finally, drag the mouse to move it to the preferred section.
Release the left-mouse button, and that’s it.
You can perform this trick on any object you want to move from one location to the next.3] Navigate to Camera Styles
Before activating your webcam, the option is there to customize the look of the Cameo object. This is easily done, so let us explain.
Look to the Ribbon for Camera Styles.4] Change Camera Style
From here, you can change the style and shape of the camera. The ability is also there to change the borders and add camera effects. Once the Cameo object is customized to your liking, we can now move on to the next step.5] Activate the live feed webcam
Finally, we must now get the presentation up to speed. If this is your first time, we suggest following the steps below:
After that, you can either select From Beginning, or Current Slide via the Ribbon.
READ: How to make a background with Chalk or Marker effect in PowerPointHow do I embed my webcam camera during a PowerPoint?
To embed your webcam camera during a PowerPoint presentation, you need to attach your camera first. Then, you must grant permission to access the camera and microphone to PowerPoint. Next, you can find the Camera option in the toolbar. For your information, the Cameo option inserts a small window of yourself with the webcam.How do you record a webcam video of yourself narrating a presentation in PowerPoint?
To record a webcam video of yourself narrating a presentation in PowerPoint, you need to insert your live footage into the slides. For that, you can make use of the Cameo option that is visible in the top menu bar. Following that, you can record the slide as usual.What are the main features of Microsoft PowerPoint?
PowerPoint comes with a host of features, but to be honest, most users will only use a handful of them throughout their lifetime. With that said, let us look at some of the main features of PowerPoint you should consider using:
Bi-directional text features.
Design and layout features.
Object insertion features.
If you play around with Powerpoint long enough, we are certain you’ll come across other useful features that can be used more often than not. Furthermore, Microsoft is always updating the program with new possibilities, so there will always be something for you to like.
If you want a free alternative to Microsoft PowerPoint, you won’t have to look far because there are several options out there. However, we are going to focus solely on Google Slides, a pretty good online tool where anyone can create presentations with ease.How to make a Google Slide presentation
Now, let us make one thing clear here about this Google Slides tool. It is a poor man’s PowerPoint; therefore, users should not go in expecting a lot of cool features. What you see is what you’ll get, which couldn’t be too much of a problem for users who just need to create a basic presentation.
Additionally, you will need to have a Google account. For those who are unwilling to create a Google Account, then we suggest using LibreOffice Draw because it is the next best thing.
Set up your Google Slides document
Understand the navigation bar
Change the theme
Change your font from the default one
Add Transitions to your presentation
Let us discuss this in more detail.1] Set up your Google Slides document
It is possible, to begin with, a blank template, but since this article is a tutorial, we will choose one from the list of options available.
After selecting a template, you can choose to design it to make it more personal or leave it as it is. But we won’t take the boring route, therefore, we will discuss how to make a few changes to the design.2] Understand the navigation bar
The navigation bar is important because it contains a ton of tools and features you may want to make use of when creating a presentation. Now, the primary aspects of the navigation bar are Files, Edit, and View. Insert is also one of the most used as well since adding images to a Slide requires the use of Insert.
Under the File option, users will come across many of the basic tools for creating a Google Slides presentation.
When it is time to control individual pages, then the Edit section is your best bet here. From this section, you can perform such actions as copy, paste, cut, redo, undo, etc.
In terms of the View option, this is where you can change how a slide is viewed. You can even add Animations from this section as well. We will explain how to work with Animations in a future article so look out for that.
There are several other tools available to the user via the Navigation Bar, so have a look at them to see how well they can aid in the creation of your presentation.3] Change the theme
The content of a presentation is not the only factor that tells what the topic is all about, but also its looks. This is why it is important to have a good theme. You should be able to see a list of options via the Themes pane located on the right side of the Slide.
Select any one from the list to dramatically change the look of your presentation in Google Slide.4] Change your font from the default one
Using the default font for your document is not always a good idea, which is why at times you need to mix things up a little.5] Add Transitions to your presentation
A presentation is not complete without the transitions, and Google Slides definitely support such options so there is nothing much to worry about.
The basic principle of the animation here is a flipbook, or stop motion effect.
To create this in PowerPoint 2010 and later, we must use both an Appear and Disappear animation on each object so that each one flashes in and out quickly, creating the illusion of motion (ironically, in versions 2007 and earlier, it’s actually easier to do by just adding a Flash Once animation to each object).
Let’s first begin by adding the Appear animation, so with your shape selected, from the Animations tab, select the Appear animation.
With the Appear animation added, next open up the Add Animation dropdown and scroll down to the Disappear animation (so now the object is animated with both an Appear and Disappear animation).
With both animations added, open up the Animation Pane, select both the Appear and Disappear animations that we’ve just added, and change the timing to start ‘After Previous’.
Next select the disappear animation (the second animation in the Animation pane) and add a delay of 00.08 seconds in the Timing group.
With the animations set and customized, next we need to start layering our object to create the visual effect of motion.
The actual sequence itself will be multiple layers of our object that when played, will create a flipbook-like effect in PowerPoint, with each new rectangle (or object) moving and rotating slightly, creating the visual effect of a 3D rotating object.
As the starting point, we want to begin with a simple 2D version of our object.Step #1. Rotate Object Back Into A 2D Object
With the rotation set at zero, copy (Ctrl + C) and paste (Ctrl + V) or duplicate (Ctrl + D) your object so that you have two identical objects on your slide.
Note: Before you continue to create all of the layers for the 3D rotation animation, double check that your animations are set to ‘After Previous’ and that the Disappear animation has a 00.08 second delay.
For this tutorial, we are going to rotate our object 180 degrees on both the X and Y axis. You can choose any increment you want to rotate the objects. For this tutorial, we’ll rotate them in 10 degree increments (that is, you’ll increase the rotation by 10 degrees each time).
Note: The smaller the increments, the smoother your rotation will be, but it will take longer to make. So 5 degree increments will look smoother than 10 degree increments but will take twice as long to make.
So in the 3D Rotation menu, change the X and Y axis to 10 degrees.
With the 10 degree rotation set, select the object and place it directly on top of the previous object. You can use the Smart Guides in PowerPoint 2010 and 2013 (the dashed cross which I’ve highlighted in the picture below) to make sure the placement is perfect.
Perfect placement will ensure that you have a smooth animation effect.Step #5. Repeat Steps #3 and #4 Until the Rotation is Complete
Repeat the copy / paste / rotation / placement sequence, for the remainder of your shapes, increasing the rotation angle each time.
For a 180 degree rotation in increments of 10 degrees, you will need 19 rectangles or shapes in total. If you are rotating by 5 degrees, you will need 37 shapes, etc. In the below image, I’ve added 19 rectangles.
Note: If you aren’t sure if everything lines up, you can do a quick check by selecting all the objects (CTRL + A on a PC), going to the Arrange menu on the Ribbon, selecting Align, then Align Center, then going to the same menu and choosing Align Middle. This quick check ensures that objects are in perfect alignment, as demonstrated on the right.Step #6. Remove the Last Disappear Animation
Once you have all of your objects complete, remove the last disappear animation, so that your last object remains on the screen. Within the Animation Pane, simply select the last animation and hit Delete on your keyboard.Animation formatting tips
Once you have everything completed, you can change the colors of the cube or change the shape altogether.
To play with different formatting options, first select all the objects again (CTRL + A on a PC). Then, to change the cube format, you can just go to the Format menu and change the settings there. Here I’ve changed the depth from 200 points to 100 points.
To change the shape altogether, with all of the rectangles selected, from the Drawing Tools Format tab, open the Edit Shapes dropdown, select Change Shape and choose any shape you like. Here I’ve changed the shape into a hexagon.Conclusion
While this animation trick can take a bit of time to perfect, the process becomes much faster and easier with practice. Plus, once you do it the first time, you can reuse the same effect with a variety of shapes, so your efforts will be well worth it.
Try it out and see what combo of shapes and rotations you can come up with!
Fix: Microsoft PowerPoint Failed to Load chúng tôiRestore your files so you don’t lose your PowerPoint presentation
If PowerPoint fails to load chúng tôi you may have some corrupt files on your system.
There are multiple ways to fix this from re-registering chúng tôi to repairing Microsoft Office.
If that doesn’t work, you may have to reinstall Windows 11.
INSTALL BY CLICKING THE DOWNLOAD FILE
For fixing DLL errors, we recommend Fortect:
This tool will replace the damaged or corrupted DLLs with their functional equivalents using its dedicated repository where it has the official versions of the DLL files.
Download and Install Fortect on your PC
Launch the tool and Start scanning to find DLL files that could be causing PC problems
Fortect has been downloaded by
readers this month.
Sometimes when you try to open a PowerPoint presentation, you might an error message stating something along the lines of PowerPoint ‘hlink.dll’ can’t be loaded.
This happens due to one of three things; either the PowerPoint presentation file is missing, damaged in some way, or the wrong version. Luckily, it’s possible to fix this error.What causes chúng tôi files to not load?
There are only a handful of reasons why chúng tôi files would not work, and we’re going to cover every single one in the list below;
Corrupt files weigh down your computer – Corrupted files can cause all sorts of compatibility problems. You can clean up the corruption by running a DISM scan.
Microsoft Office 365 is out of date – Be sure to download the latest Windows and Office 365 updates from Microsoft. They typically bring all manner of patches and bug fixes.
One of the Office 365 apps is faulty – Even if PowerPoint runs fine, malfunctioning apps can negatively affect each other. It’s recommended that you reinstall the problematic app.How can I fix a malfunctioning chúng tôi file?
Luckily for everyone, there are multiple ways to fix malfunctioning chúng tôi files. You have your fair share of simple-to-do solutions to more complex ones if the easy ones don’t work:
Run a PC repair tool like Fortect to seek out and repair missing or corrupt files. Windows 11 has a native app that does this, but it’s not very good. It’s better to use a third-party app.
If you previously created a restore point, run it to bring your Windows 11 computer back to an earlier state. Be sure to check out our guide on how to create a restore point if you don’t have one.
Also, be mindful of websites online claiming to have a new DLL for you to download. More often than not, this is malware, so be wary of these pages.
You can delete the file from your hard drive. See if it’s possible to replace the file. Otherwise, you’ll have to recreate your PowerPoint presentation from scratch.1. Re-register the DLL file 2. Run PowerPoint in Clean Boot Mode 3. Repair Microsoft Office 4. Repair Windows via installation media What can I do if PowerPoint won’t insert videos from a chosen file?
There are a number of things that you can do to fix this, like going to an online video converter to change the video format to enable Windows Media Player controls on PowerPoint.
In the same vein, you should also learn what to do if PowerPoint is unable to play media on Windows 11. Make sure the file format is supported first. Then check the codecs and see if you have the right ones.
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Having a time restriction for your presentation delivery is a common feature of most public speaking engagements or business events. You are usually allotted a time for speaking and a time for questions or an overall time slot for both. Keeping to this presentation time shows respect for your audience and ensures that you deliver an organized presentation that transmits a message. It’s also a sign of respect to the other speakers that come after you.
After a number of presentations, you have probably had instances of finishing earlier than expected or running over time, and that’s only natural. As you gain more experience, you get a better feeling of how to prepare your presentation better for the allotted time and how to deliver it most efficiently.
However, giving a good talk and staying on time is a coachable skill. With our team’s experience and our clients’ accounts, we’ve learned some essential elements you can keep in sight as a presenter.
Here are some tips to help you keep to time in your presentation delivery:1. Frame your content
When planning your presentation, be realistic about what can be achieved in the allocated time. You cannot communicate the same amount of information in a presentation that you can in a report or a white paper.
Try to conceive the presentation more like a story than a dry document. People are wired to listen to stories, and metaphors. This type of narrative structures work best to engage people. They’re also easier to time block.
If you decide to frame the presentation as a story, the biggest decisions are figuring out where to start and where to end. One of the most common error in designing presentations is that they try to cover too much ground. If you try to cram in everything you know, you won’t have time to include key details, your talk will lack clarity and you’ll probably run overtime.
Also read: 5 Pro Tips For Giving Better Presentations
Organize your presentation starting from a few key ideas. Include specific case studies and examples. You might be tempted to take a broader approach to them but the more you focus your ideas and go deeper into the ones you’ve chosen, the more clear and easy to organize your presentation will be.2. Build a layered presentation
Once you have a foundation to your presentation with the key story elements and your main ideas, you can take each section and expand it. This way, you’ll be able to give the same presentation in a longer time frame or in a shorter one, depending on the time you have.
For example, if you’re creating a presentation on Digital Marketing Trends, you can organize it to have an Introductory section, 5 Main trends, each with its own section, and a Conclusion. Every section can have 2-3 fundamental slides that can make a short version of your presentation. You can also choose to include 2-3 more slides per each section, with details, sub-trends or case studies, that can be included in the longer version of your presentation.
This way you can use the same document in two different events, with two different presentation time requirements.3. Practice it several times
Even the most experienced presenter knows the importance of practicing your presentation. And not once, but several times. Even though you have created the content, unless you spend the necessary time speaking it out loud, to include details or body language elements and even audience interactions, you won’t know how long the presentation takes to deliver. You want to master it before presenting it to others, not only to fit in the allotted time but also to exude confidence and connect with the audience.
We’ve all heard of at least one presenter who got stuck or who didn’t know what slide was next. That’s a major no-no. Here are some things you need to time box when planning your presentation delivery:
Getting settled in front of your audience in order to prepare your visual aids, notes etc. before you start talking;
Distributing handouts at the start/during/end of your talk;
Developing points in more detail if it appears that your audience hasn’t understood an area of your talk;
Accommodating any slight deviations from your script that you might make ‘off the cuff’;
Responding to questions whilst you’re speaking and after you’ve finished;
Working with your visual aids (change slides, annotate images etc.);
Accommodating any pauses whilst you review your notes / allow your audience time to think between main points.
Practice it in front of colleagues or friends. Try to replicate the actual delivery as closely as possible, don’t just read it several times or else you might not have a clear view of how much time it actually takes. It will also give you the chance to receive some constructive feedback.4. Have someone to keep the time
We each have our own awareness of the passing of time but it’s usually not the same for everyone. Our perception of time is alo influenced by the specific situation we’re in at a certain moment. If you’re stressed, time might seem to slow down, whereas if you’re relaxed and engaged in a topic, you can easily think you have more time to present your ideas when, in fact, you don’t.
Also read: Use These Presentation Apps To Rehearse Anywhere
Have someone in the organizing team of the event or someone on your team hold up a sign every 15 min or so to let you know how much time you have left. You can also use a regular clock or an app that you put in front of you. If you realize you’ll soon be running out of time, pause for a moment to review what you can realistically achieve in the last moments, without rushing forcibly through the rest of the content.
Make sure you also plan for some spare time. Unexpected delays in the beginning or unforeseen audience interactions might take some of the time you’ve budgeted for your actual delivery.
The single most important thing to remember is that, in time, you’ll develop your own rhythm. Which is both a good thing and a bad one if you don’t adapt. If you’re still building up the experience, it’s a good thing; you’ll soon become more aware of how much time you need both to prepare and to deliver your presentation.
If you’re a seasoned public speaker, you might think you know all of this already. But it’s important that you always try new things and adapt to the ever changing world of presentations and public speaking. We now have a multitude of tools, apps and different types of events that might still catch you unprepared if you skip some of the steps we’ve mentioned today. You know what they say: never stop learning.
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